MAIN PURPOSE OF JOB: A Sales Ledger Assistant is an essential position in a company’s accounting department. The sales ledger is responsible for all aspects of ensuring customer records & invoicing are accurate, delivered consistently and portray the professionalism carried forward from the sales team. It is essential to have an accounts sales ledger team capable of producing accurate invoicing, credit notes, and check external material & haulage purchases made to facilitate the customer’s necessary requirements. A Sales Ledger Assistant is responsible for assisting with a variety of day-to-day financial operations such as sales ledger, credit control and cash books. RELATIONSHIPS: Responsible to: Financial Director / Management Accountant / Accounts Manager Responsible for: None Liaison with: Directors, Managers, Customers, Supplier DUTIES AND RESPONSIBILITIES: MAIN TASKS OF JOB: Input of Material & Haulage invoices to Sage Customer invoicing through Quarry or Ready Minder system, importing invoices to Sage Ongoing reconciliation of sales revenue, material & haulage purchases Reconciliation of Material & Haulage sheet Ensure invoices are authorised Regular customer contact by phone and email where required Any other duties required including providing holiday cover for other team members and as a result of company growth To act in accordance with the company’s Health, Safety and Environmental policies, procedures and practices highlighting any issues appropriately To perform duties as directed by Manager Makes adjustments, handles queries and resolves problems within company guidelines and policy Checking & Input of trading tickets (to include scanning and filing) Ensuring all invoices and proof of delivery documentation are sent to customers. Maintains accurate and up to date customer details and account records Keep a record of all communication with the customer Resolve problems for clients, copy invoices, proof of delivery, and liaise internally to progress any problems that are being handled in any other department. Raise credit notes and record internally for accurate month end review in accordance with company procedures Post receipts, allocate invoices and reconcile cash account for multiple petty cash bank accounts Set up new customer accounts Daily sales reporting sheets Training of other team members when required Assist with providing information in respect of year end and audit process To comply with the company’s Factory Production Control Manual in support of SRC Quality Objectives · To act in accordance with the company’s Health, Safety and Environmental policies, procedures and practices highlighting any issues appropriately To perform duties as directed by Manager THE IDEAL CANDIDATE Enthusiastic, committed and a fast learner with previous experience of a busy environment Computer literate with an aptitude for numbers Basic understanding of bookkeeping and accountancy procedures Strong communication skills Ability to work with individuals across departments and liaise with external customers and contacts Solid organisational skills and the ability to prioritise a varied workload Hold or be studying towards a relevant accountancy qualification