Administrator / Receptionist
Industry: Construction ¦ Rail & Civil Engineering
Location: Cumbernauld, Scotland
Join an established national engineering contractor as an Administrator / Receptionist supporting a busy project team. This role offers longevity through secured contracts and projects.
The Role:
We are looking for an enthusiastic Administrator/Receptionist to join our team in Scotland, based from the regional head office in Cumbernauld. Your daily tasks will include a variety of responsibilities, mainly focusing on reception and administrative tasks.
Reception Duties:
* Answer and redirect phone calls
* Inform relevant personnel of visitors
* Provide refreshments for visitors as required
* Book meeting rooms for staff
* Manage all incoming and outgoing mail, including updating registers/franking
* Ensure recycling (cardboard/plastic) is ready for weekly uplift
* Log new starters and delete leavers from the system
* Report issues with photocopiers and plotters
* Perform printing and copying as needed
* Keep telephone lists up to date
Administrative Responsibilities:
* Provide support to senior management with general administration tasks
* Control documents for both internal and external systems
* Liaise with site teams to gather necessary information for documentation
* Compile commercial reports, including timesheets and staff records
* Manage office consumables (order water, stationery/PPE, site materials as requested)
* Compile a monthly Site Safety matrix
* Update the Building Maintenance File regularly
* Book and manage office maintenance/cleaning, including processing monthly invoices
* Write and distribute correspondence to various project stakeholders
Requirements:
* Proven experience in an administrative role (experience in construction or civil engineering is beneficial)
* Previous reception experience
* Strong organisational skills with the ability to prioritise tasks and work autonomously
* IT literate with proficiency in Microsoft Office packages (Excel, Word, PowerPoint)
Benefits:
* Competitive annual salary (negotiable based on experience)
* 25 days holiday plus bank holidays (increasing with service)
* Company contributory pension scheme
* Life Insurance
* Westfield Health Cash Plan & Rewards
* Supportive infrastructure for personal and professional development, creating pathways for career advancement
* Consistent learning opportunities
* Safe working environment
* Employee forums for voicing opinions and suggestions
If you are passionate about making a difference in a dynamic environment and meet the above criteria, we would love to hear from you. Apply today for this exciting opportunity!