About the Role
As a CBRE Finance Administrator, you will be responsible for the day‑to‑day financial administration and processing of invoices, purchase orders, and queries to ensure all data is accurately recorded and monitored. You will assist the Finance Manager to ensure effective cover and the efficiency of the Finance Department at all times.
What You’ll Do
* Check/validate supplier invoices and authorise commitments in accordance with the Centre’s accounting system.
* Assist with liaising with FM contractors to code purchase orders and invoices.
* Check and process commitments through the accounting system.
* Ensure that all commitments on the system are valid and have been invoiced in a timely manner.
* Assist and resolve supplier payment queries.
* Ensure the correct allocation of costs and re‑code if required.
* Analyse all energy costs to ensure that information is available when required.
* Extract and input data to facilitate completion of Service Charge reports and budgets.
* Administer gift/cheque and flexi‑serve processes.
* Create and maintain good relationships with occupiers and associated stakeholders through proactive and responsive service with regards to all accounting matters.
* Perform basic financial control (daily reports, banking, reconciliation).
* Maintain and develop good relationships with the local authority and any other representative bodies associated with the Centre.
* Record empty property rates/details including electricity meter readings.
* Ensure accurate recordings of non‑recoverable costs.
* Suggest initiatives/recommendations for continual improvement of administrative processes, ensuring excellence in best practice.
* Cover essential day‑to‑day elements of the Finance Manager’s role while they are on annual leave.
* Track budgets and provide management information.
* Prepare financial reports.
* Compile annual budgets and input budget data into the system.
* Assist in the accounting year ends.
* Attend training or development courses as necessary.
* Comply fully with CBRE Health and Safety Policies.
* Comply fully with CBRE Environmental Management Policy.
* Administer the process of utility meter installations, monitor faults and apply for metering connections and load increases.
* Ensure utility meter consumption is accurately maintained and supplier invoices reviewed for accuracy.
* Obtain plans/schedules of works/photographs to log with Valuation Office for all vacant and re‑configured units.
* Perform any other duties as directed by your Line Manager.
What You’ll Need
* Experience in an accounting role.
* Qualification in accounting/bookkeeping preferred or qualified by experience.
* Ability to build and maintain supplier relationships.
* Understand legislation and policies relating to Health, Safety and Environment.
* Understand and apply all procedures relating to work activities.
* High level of numerical capability.
* Ability to use IT software such as Word, PowerPoint and databases and an intermediate level of Excel.
* Understand and use industry/company specific IT applications.
* Understand and be able to apply contents of management contracts.
* Understand and be able to manage company financial systems, including accounting packages.
* Excellent organisational skills.
* Ability to work as part of a team, supporting colleagues.
* Excellent written and verbal communication skills.
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