We are currently seeking an Office Facilities Coordinator to provide direct assistance to the UK facilities and travel team in Milton Keynes to ensure the smooth running and organisation of the office facilities, security protocols and travel management needs for our UK employees, with particular focus on the teams based out of Milton Keynes.
About The Role
You will be working in a small team that is integral to the success of the wider business ensuring that all facilities, operational support and travel needs are met whilst employees are working in the office and remotely. The role requires strong communication, database management and time management skills in order to ensure timely management of the Milton Keynes facilities. This will involve developing and maintaining relationships with key stakeholders in the Milton Keynes business.
In addition wider support to the facilities team is needed as required. This will involve assisting in H&S inductions for new starters, reception desk support, conference attendance administrative support and office facilities support. The opportunity to assist in the management of external tenants in our London property is also available, as well the scope to become involved in wider business support services as our London office grows.
Responsibilities
Your main missions and responsibilities will be:
1. Management of visitors and issuing ID badges
2. New Starters and Client’s Office/Safety inductions
3. Administration of Archibus (desk booking tool)
4. Courier management
5. Conference bookings
6. Cover other team members’ absences (conference booking, invoicing, Reception and management of the office cleaners/catering teams.
7. Ordering office & Kitchen supplies
8. Management of the travel management portal
9. Creating and maintaining employee travel profiles
10. Conducting travel itinerary requests
11. Engaging external global travel provider to process pricing and ticketing requests
12. Engaging visa agents as required
13. Link travel requests to invoicing portal to raise POs for payment processing
14. Assist with formatting/printing admin documents on an ad hoc basis
Experience required
15. Experience working in a similar role
16. Travel – Air, Rail and hotel bookings (domestic & international)
17. MS Word, Excel & PowerPoint skills (Intermediate to Advanced)
18. Good Communication skills in person and in writing
19. Able to prioritize tasks and work on multiple projects.
20. Able to work in a team environment in a collaborative manner.
21. Proactive nature and ability to drive things to closure.
22. Handling Confidential work
Behavioural Competencies required
23. Full command of the English language
24. Professional attitude
25. Flexible
26. Proactive
27. Attention to detail and accuracy
28. Excellent written and verbal communication skills with the ability to interact with staff at all levels
29. Ability to use initiative and work with minimum supervision
30. Proactive, with the ability to think ahead
31. Good Team player
It is essential that applicants must have the right to work in the United Kingdom.
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As an equal opportunity employer Technip Energies considers only qualified applicants without regard to colour, age, race, ethnicity, sexual orientation, gender expression, disability, national origin, veteran or marital status.
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