Job Description
As an Executive Assistant you will combine high‑level Executive Assistant responsibilities with hands‑on Office Management duties. You will support the Managing Director directly—managing diaries, prioritising workflows, preparing for meetings, and arranging internal and external engagements. You will also take ownership of office operations, events, colleague incentives, onboarding processes, and governance administration including minute‑taking for management team meetings and Board meetings.
You will be energetic, proactive, personable, and able to work with discretion, professionalism and a strong “can‑do” attitude.
As an Executive Assistant, we are looking for someone to oversee the following:
* Support the Managing Director and Senior Leadership team in their day to day activities; emails, meetings, workflow, actions, creation of board packs and PA support
* Attend management and board meetings; take notes, chase actions and issue follow up summaries
* Manage the smooth running of the office including ordering supplies, oversight of the teams and their areas as well as meeting/greeting visitors
* Cultivate and promote colleague engagement through the organisation of colleague incentive schemes, colleague events, charity days and celebrations for individual/business achievements
* Lead on the People and HR tasks, in terms of coordinating holiday requests, onboarding of new starters, supporting with offboarding of colleagues and maintenance and support of performance management, objectives and monthly 1:1's
* Support with general finance admin task; raising PO's, coordinating invoice approvals and managing expense claims
Qualifications
Essential
* Strong administrative and organisational skills.
* Excellent time management and forward-planning capability.
* High attention to detail with the ability to multi-task effectively.
* Strong written and verbal communication skills.
* Competent with Microsoft Office (Outlook, Word, Excel, PowerPoint).
Key Personal Attributes
* Proactive and able to act on initiative.
* Self-starter with a positive, “can‑do” attitude.
* Friendly, approachable and helpful with colleagues and visitors.
* Strong problem-solving abilities—able to anticipate and resolve issues.
* Professional, confidential and trustworthy.
* Strong team player who supports others and enhances team culture.
* Driven to deliver high standards for customers and colleagues.
Ethical Conduct & Professionalism
* Uphold and act as a role model for the Charles Street Finance Code of Conduct, demonstrating integrity, fairness, transparency and professionalism in all interactions
* Promote a respectful, inclusive and positive working environment
* Maintain confidentiality and demonstrate sound judgement at all times
If you feel you have some of the skills mentioned above, but not all, please do still apply and we would be happy to have a further discussion with you in regards to your suitability for the role.
Additional Information
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Charles Street embraces diversity and inclusion, and are proud to be an equal opportunity workplace. Not only do we welcome difference – we celebrate it, support it and really value our colleagues for who they are. We are committed to building a team that represents a variety of backgrounds, perspectives and skills.
If you feel you'd benefit from any support or reasonable adjustments during any stage of the recruitment process, please don’t hesitate to let us know when completing your application. This information will be picked up by our team, so we can try and put steps in place to help you be at your best through this process.
Please note that all successful applicants will undergo relevant employment reference, financial and criminal record checks.
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