Overview
This is a co‑ordination and senior administrative role within the Divisional office and Function / Cluster local offices. The role provides corporate support to Divisional and operational teams and acts as the interface between the Hub Manager, Business Manager and other partners.
Responsibilities and Duties
* Develop and implement business administration systems, databases and recording systems to support operational delivery.
* Prepare and collate documentation for various purposes to support business activity and operational delivery.
* Maintain (or support the Business Manager in maintaining) Divisional, Functional or Cluster registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints; input data, monitor agreed processes and ensure completion within specified timescales.
* Collect and distribute monies to/from Imprest and maintain related records.
* Act as Vetting Contact Point for the relevant division, function, or cluster.
* Monitor travel warrants, bus passes, cheque book requests and assist with purchase orders as required, within agreed procurement arrangements.
* Attend meetings and events to represent the relevant Business Manager as agreed from time to time.
* Ensure timely reporting of building issues, including repairs, defects and security, to facilities contractors and maintain progress to satisfactory conclusions.
* Undertake and coordinate health and safety risk assessments, fire drills and ergonomic assessments, reporting issues locally and to the Divisional HS&F Manager, maintain registers and coordinate training.
* Act as Cardinus Assessor, First Aider and Fire Warden; identify and address local incidents and DSE assessments.
* Provide effective management and leadership to the team; manage staff development, performance, attendance, health and safety, employee relations and diversity matters.
* Support recruitment activity for relevant posts within the cluster/division.
* Write reports to support the operation of the Division/Cluster/Function.
* Use information to make critical decisions: liaise with staff to collect, analyse and report data; ensure data protection and information security; adopt cost‑effective resource deployment.
* Act as Knowledge and Information Liaison Officer; advise directors and share information with the Data Access Compliance Unit.
* Demonstrate pro‑social behaviour and challenge anti‑social behaviour; work within the aims and values of the organisation.
* Manage own professional development, resources and performance.
Qualifications and Experience
Experience as a senior administrative or managerial role, with knowledge of business administration systems, health & safety, and team leadership.
Proficiency in English is required; Welsh language skills are desirable.
#J-18808-Ljbffr