Foundation Coordinator (Part‑Time, 2–3 Days) – Maternity Cover
Location: Marylebone, London (W1)
Salary: £40,000 FTE (pro‑rata)
Contract: Fixed‑term until December 2026
About the Role
We’re looking for a highly organized and proactive Foundation Coordinator to join one of our clients on a part‑time, fixed‑term contact covering maternity. This is a varied and rewarding role supporting the efficient running and governance of a portfolio of grant‑making foundations. You’ll act as a key liaison between trustees and charities, ensuring smooth communication, accurate financial tracking, and high‑quality administrative support.
This is an excellent opportunity for someone with solid coordination skills who enjoys working in a purpose‑driven, client‑focused environment. You’ll be experienced in supporting a wide range of senior stakeholders, such as trustees, and be comfortable managing multiple priorities in a fast‑paced environment. You will be an excellent communicator and have strong organisational skills with a keen eye for detail. Ideally, you will have experience working within a charity, philanthropic or professional services organisation.
Key Responsibilities
* Board & Governance Support – Prepare board packs and meeting agendas, take accurate minutes, track actions, coordinate trustee meetings and documentation, and act as a key point of contact for trustees.
* Client & Stakeholder Management – Manage relationships with foundation clients, liaise with trustees and supported charities, and handle queries efficiently and professionally.
* Financial Administration – Maintain financial records, bookkeeping, and reconciliations, track income and expenditure, and support year‑end reporting and audit preparation.
* Grant‑Making Support – Monitor grantee reporting and conduct due diligence and compliance checks.
We welcome all candidates to apply, regardless of age, sex/gender, disability, race, religion, sexual orientation, marital status or pregnancy/maternity. If you have any disability and require reasonable adjustment(s) to any part of the process then please contact Shannon Sanderson at Prospectus.
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