Maintenance Administrator based in Cardiff. 6 month Fixed Term Contract. Full Time: £13.45 per hour, 37.5 hours per week. Part time available: Mon‑Fri 9am‑2:30pm.
About The Role
Are you positive, adaptable, collaborative, reliable, and professional, with a proactive approach to challenges and development? We’re looking for a proactive Maintenance Administrator to support our Estates & Maintenance team during a period of change. You’ll manage the day-to-day helpdesk, coordinate maintenance activities, and play a key role in the mobilisation of new CAFM system.
What you’ll do:
* Act as a first point of contact for maintenance requests, including monitoring and responding to our Estates emergency line
* Log, track, and coordinate reactive and emergency maintenance requests
* Support the scheduling and coordination of works for Direct Labour Operatives (DLOs) and external contractors
* Support CAFM system migration and data management
* Maintain accurate maintenance records, compliance documentation and audit trails to support Estates reporting and KPI monitoring
* Assist with internal and external audits and inspections by collating and providing required documentation
What you’ll need:
* 1–3 year experience working within Facilities Management, Estates, Maintenance, or Construction environments
* Strong organisational and time‑management skills with the ability to manage multiple priorities
* Confident using CAFM/CMMS systems and Microsoft Office (Word, Excel, PowerPoint, Outlook)
* Organised, detail‑focused, and able to manage multiple priorities
* Clear strong communication skills, both written and verbal
* Ability to work effectively in a reactive, fast‑paced operational environment
* Basic understanding of maintenance or technical operations is desirable
* The right to work in the UK with at least 12 months remaining on your visa (if applicable)
We are proud to be an inclusive employer.
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