About the Role
We are looking for a highly organised and motivated Personal Assistant to join NHS Greater Glasgow and Clyde, supporting senior leaders in delivering high‑quality, patient‑centred care. In this varied and fast‑paced role, you will play a central part in ensuring the smooth day‑to‑day running of a senior management office.
You will act as a key point of contact, building strong relationships across teams and external partners. NHS Greater Glasgow and Clyde offers a supportive, inclusive working environment where your contribution is valued and your development is encouraged. This is a fantastic opportunity to work at the heart of one of the largest NHS organisations in the UK, making a meaningful impact every day.
Duration, Location and Working Pattern
Duration: Permanent
Location: Glasgow Royal Infirmary
Hours: Full Time (36 Hours)
Working Pattern: Monday to Friday
Key Responsibilities
* Provide comprehensive administrative and secretarial support to Senior Managers ensuring efficient office operations
* Act as the main point of contact, managing enquiries and maintaining effective communication across internal and external stakeholders
* Manage complex diaries, arrange meetings and coordinate schedules to support effective planning and prioritisation
* Produce high‑quality documentation, reports, presentations and correspondence within required timescales
* Attend meetings, take accurate minutes and ensure timely distribution of papers and follow‑up actions
* Maintain and develop electronic and manual filing systems for efficient information retrieval
* Support workforce processes including recruitment administration, staff records, attendance management and reporting
Knowledge, training, qualifications and/or experience required to do the job
* HNC/SVQ III in Secretarial Studies, Business Administration or equivalent experience
* Proven experience in providing high‑level administrative support, ideally within a healthcare or complex organisation
* Advanced IT skills including Microsoft Office 365 applications such as Word, Excel, PowerPoint and Outlook
* Excellent organisational skills with the ability to prioritise workload and meet competing deadlines
* Strong communication and interpersonal skills with the ability to handle sensitive and confidential information
* Demonstrated ability to work independently using initiative as well as collaboratively within a team
* High level of professionalism with strong problem‑solving skills and the ability to remain calm under pressure
What We Offer
* A minimum of 27 days annual leave, increasing with length of service, plus public holidays
* Membership of the NHS Pension Scheme, including life insurance benefits
* Salary Sacrifice Car Benefit Scheme
* Development opportunities including study bursaries, e‑learning and classroom‑based courses
* Enhanced pay for working public holidays
* NHS discounts on a wide range of goods and services
* Confidential employee support and assistance, including counselling and psychological therapies
Work‑Life Balance and Diversity
NHS Greater Glasgow and Clyde recognises the importance of work‑life balance and is committed to offering a range of flexible working options where service needs allow. For roles where less than full‑time hours can be accommodated, and where the tenure is listed as various, we encourage applications from individuals seeking flexible working arrangements. Flexible working will be included as a topic for discussion during the recruitment process.
NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We are committed to promoting equality, diversity and inclusion and are proud of the diverse workforce we employ. By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We welcome applications from across the Armed Forces Community and recognise military skills, experience and qualifications throughout the recruitment and selection process.
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