Administrator- Executive Office Support London: The Harley Street Clinic (Campus) Full time: 37.5 hours per week (5 days Onsite) Permanent Salary: Competitive A range of flexible benefits We are looking for an energetic and organised Office Administrator to join our Executive support team at the Harley Street Clinic and Princess Grace Hospital. This role is designed for someone at the start of their career who is eager to build experience towards potentially a senior administrative role such as Personal Assistant role. You will be working alongside a supportive and friendly team of assistants, led by our PA Team Lead. As part of the CEO’s office, you’ll be a key representative of the leadership team, ensuring colleagues experience a consistent, professional, and welcoming service across the campus. What you’ll be doing No two days will look the same. Your responsibilities will include: Executive support : Assisting the PA team with diary coordination, preparing documents, and providing occasional cover for holidays or sickness. Campus coordination : Delivering materials and information across our sites, ensuring everything is where it needs to be on time. Event support: Helping the Colleague Experience Lead deliver campus events and initiatives, from setting up spaces and distributing materials to welcoming colleagues and ensuring everything runs smoothly. Communication : Drafting clear updates, chasing actions, and being a friendly point of contact for colleagues. General administration: Managing trackers, filing, printing, and other essential tasks that keep the office running efficiently. Above all else, we’re committed to the care and improvement of human life. It’s this guiding vision that influences everything we do at HCA UK. From the CEO to the colleagues on the floor we all have a part to play in delivering exceptional care to our patients. Other’s may think this is just a role in the Executive Support team, but to us, you’ll be part of a wider team with a unique sense of purpose, one that helps improve lives on a daily basis. What we’re looking for A positive, proactive attitude and willingness to be “out and about” across our 6 sites (all within walking distance) Organisational skills and the ability to juggle multiple tasks without losing attention to detail Confidence in working with a wide range of colleagues, from senior leaders to frontline teams Strong written and verbal communication skills Comfort with Microsoft Office and Outlook, and a willingness to learn new systems Discretion and professionalism when handling confidential information A sense of pride in representing the CEO’s office and the wider leadership team You’ll be at the heart of a leading private healthcare campus, working closely with colleagues across multiple hospitals. This is a hands-on role for someone who wants to be part of a fast-moving team, enjoys variety in their work, and is ready to take the next step in their administrative career. Why HCA UK? Originally founded over 50 years ago by Dr Thomas Frist, HCA has gone on to become one of the world’s leading healthcare providers. In the UK, we’re one of the largest providers of privately funded healthcare and have invested over £500 million in the latest treatments, technology, techniques, medication and facilities. Being part of a large multisite, established healthcare group we can offer you unrivalled opportunities for career progression through internal and external courses, as well as working conditions that prioritise both your mental and physical wellbeing. By caring for our employees, we empower them to provide exceptional care for our patients. That’s why we offer a host of flexible benefits that reflect the invaluable contribution they make every day. As a Administrator- Exec Support you’ll be eligible for: 25 days holiday each year (plus bank holidays) increasing with service, with option to buy or sell leave to suit you Private Healthcare Insurance for treatment at our leading hospitals Private pension contribution which increases with length of service Season Ticket Loan and Cycle to Work scheme Group Life Assurance from day one Critical illness cover Enhanced Maternity and Paternity pay Corporate staff discount for all facilities including Maternity packages at The Portland Comprehensive range of flexible health, protection and lifestyle benefits to suit you Discounts with over 800 major retailers Diversity and Inclusion Patients first. Colleagues always. That’s the guiding philosophy behind our approach to Diversity, Equity, Inclusion and Belonging. We believe healthcare is built on a foundation of inclusion, compassion and respect for our patients and for each other. By working together with our colleagues we’re creating a truly inclusive environment, where individual differences are celebrated and everyone can achieve their potential. We believe everyone should feel comfortable to bring their full self to work and be afforded the same opportunities. That’s why we’re happy to discuss flexible working arrangements to suit your needs as well as offer reasonable adjustments throughout our recruitment process, and in the workplace, to anyone that needs them. LI-GB