We are looking for a full time Medical Secretary to join our team at Cygnet Maidstone to provide a comprehensive secretarial, administration and information service to the Consultant Psychiatrists and MDT.
Main duties of the job
The role comprises a wide range of specific duties and requires competence in word processing, keyboard skills, data capture, audio typing, communication and organisational and customer care skills.
About us
Cygnet Hospital Maidstone is our state-of-the-art, 65 bed mental health facility for adults situated in the new Kent Medical Campus in Maidstone
Job responsibilities
Helping others improve and turn their lives around theres no better feeling. Its what we do for thousands of people at more than 150 sites across the UK. Be a part of it.
Cygnet Hospital Maidstone is our state-of-the-art, 65 bed mental health facility for adults situated in the new Kent Medical Campus in Maidstone.
We are looking for a full time Medical Secretary to join our team at Cygnet Maidstone to provide a comprehensive secretarial, administration and information service to the Consultant Psychiatrists and MDT.
You will work 37.5 hours per week Mon- Fri. We are also open to offering part time hours.
The Medical Secretary role is seen as an integral part to the smooth running of the hospital. Flexibility and good, close working relationships with colleagues will therefore, be of paramount importance.
The role comprises a wide range of specific duties and requires competence in word processing, keyboard skills, data capture, audio typing, communication and organisational and customer care skills.
Please note this role will be a 6 month fixed term contract and interviews will be held on Tuesday 7th April.
Apply now to enjoy excellent career prospects while being part of an organisation that cares about helping people.
Maintain Medical Records in accordance with The Management of Records protocol including auditing of records, providing support and involvement in the development of Multi-disciplinary record management within hard copies and electronically.
Handle and keep appropriate records of calls and queries, in consultation with the clinical team from current patients, their relatives and carers, ensuring confidentiality is respected at all times.
Liaise with the Clinical and Medical areas to ensure discharge documentation has been received and shared with external sources.
Set up and maintain computerised system ensuring information relating to meetings and key people available.
Co-ordinate the process for CPA, Ward round and professional meetings. Inviting externals, minute taking, arranging the meeting, sending out correspondence, adding information to pink notes.
Communicating with internal / external Stakeholders.
Attend and minute take for Ward meetings including CIG, team meeting and Community meeting.
Undertake any reasonable request from Senior Management, Medical, Clinical and Administration Team.
Prepare agendas and minute take Hospital-wide meetings.
We are looking for someone who is...
Service orientated, with Medical Secretary experience & knowledge of mental health
Flexible, adaptable, organised & responsible
An excellent typist, preferably to RSA 2 level & with audio transcription skills
Calm under pressure & able to work independently & as part of a team
A strong written & verbal communicator with excellent interpersonal skills
Highly proficient in Microsoft Office programs, including Excel, Word and databases.
Why Cygnet? Well offer you
£30,690 per annum
Strong career progression opportunities
Expert supervision & support
Employee discount savings
Health Cash Plan
Subsidised meals on duty
Please note: successful candidates will be required to undergo an enhanced DBS check.
What next?
If you care about making a difference we want to talk to you.
Click the button to apply
Person Specification
General Requirements
* Please refer to job description above
* Please refer to job description above
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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