Title: IT Asset Manager
Grade: HEO
Total remuneration: £47,590 to £54,482
Pay Supplement: The base salary for this role is £41,026 -£46,968. This job qualifies for the Digital, Data and Technology Annual Pay supplement (currently16%) which is included in the total remuneration above.
Pension: (RoS contribution).
Annual leave: 38 days annual holiday, increasing to 42 days with length of service.
Duration: Permanent.
Working Pattern: 35 hours per week. We are a flexible employer and will consider a variety of working patterns on a case-by-case basis. For example, compressed hours, term-time working or part-time working.
Location: Hybrid working model. Contractual base either at Meadowbank House, Edinburgh (EH8 7AU), or St Vincent Plaza, Glasgow (G2 5LD). The nature of this role will necessitate regular on-site working.
Department: Service Enablement
Directorate: Digital, Data and Technology
Role Reports to: Service Enablement Technical Product Manager
Closing date: 10th of May at 23:59
Number of vacancies: 1
Registers of Scotland (RoS)
Join an award-winning organisation recognised for its technology and innovation. Registers of Scotland is a world-leading pioneer in land and property registration. Our full-stack teams design, architect, and build all our registration products in-house. We work to create digital solutions for the people of Scotland. You will get an opportunity to nurture your creativity and develop with us through access to the latest data, software engineering and product delivery techniques.
This job is for you if you want…
1. Work with purpose: working for the people of Scotland to set the bar for land and property registration worldwide.
Flexible and hybrid working: depending on the role and team requirements, work when and where it’s best for you and your stakeholders.
2. Benefits: enjoy pay progression, pension contributions of up to, up to a year’s parental leave, and 38 days annual holiday, increasing to 42 days with length of service.
3. Investment in professional development: we invest in all our people so that they have the right skills to be productive and confident in their job.
4. Diversity and Inclusion: We are an ‘Investor in People’ and a ‘Disability Confident’ employer. We are inclusive, stronger together, and committed to putting our people first.
5. Positive work culture: RoS is an agile, digital organisation using leading-edge technology. Colleagues understand their role in achieving our strategy and have the autonomy to deliver.
To learn more about RoS and what we offer visit our or watch this. Hear from our colleagues about their experience of working within our Digital, Data and Technology teams on our.
The Role
Responsible for overseeing all IT Asset Management (“ITAM”) activities across the organisation.
6. Oversee and optimise the management of IT assets throughout their lifecycle, from acquisition to disposal.
7. Work with Product Managers to ensure that RoS has the right IT assets to meet its current and future needs, while minimising costs, risks, and waste.
8. Ensure compliance with legal, contractual, and regulatory requirements related to IT assets.
9. Improve IT service quality and efficiency by reducing downtime, enhancing performance, and facilitating upgrades and replacements.
10. Maximise IT asset value and return on investment by aligning IT assets with business objectives, reducing unnecessary spending, and identifying opportunities for reuse and redeployment.
11. Minimise IT asset risks and liabilities by ensuring proper security, maintenance, and disposal of IT assets, as well as tracking and reporting on IT asset inventory, usage, and ownership.
12. Support IT asset governance and strategy by providing accurate, trustworthy and reliable data and insights on IT asset performance, costs, and trends, as well as supporting decision-making and planning processes.
On a typical day you will…
13. Oversee the asset discovery process to identify all IT assets within the organization.
14. Develop and implement an effective asset management strategy.
15. Build, maintain, and regularly update the company’s IT asset inventory including (but not limited to) hardware, software licenses and digital certificates.
16. Evaluate the organisation’s asset requirements and coordinate their acquisition.
17. Create, implement, and optimise policies for the acquisition, maintenance, and disposal of assets.
18. Ensure assets are compliant with organizational policies throughout their lifecycle.
19. Manage day-to-day asset processes including:
20. inbound deliveries including unloading and recording of new assets
21. outbound deliveries including liaison with couriers
22. managing stock control (including space management)
23. analysis of product supply levels
24. predict inventory problems and shortages.
25. producing regular reports and statistics on stock levels and consumption rates
26. coordination of re-stocking requirements and procurement
27. coordination of WEEE equipment recycling
28. Build and maintain strong stakeholder engagement with Service Desk, Procurement, IT Enablement, Estates, Finance and Product teams Continuous improvement of inventory management processes and practices
29. Develop opportunities for asset management in other areas within RoS and develop strategies to extend our principles and practices into those areas
30. Knowledge Base articles to be created, regularly reviewed, and updated for each process
Key Responsibilities
Essential Criteria – Skills and Attributes for Success
Technical Experience
We will assess you against the following Technical Experience during the application and the assessment process:
31. Strong understanding of ITIL processes, including change, incident, and problem management.
32. Previous experience of IT Asset Management in an ITIL environment including hardware, software, licenses, digital certificates, warranties, end-of-life disposal.
33. Knowledge and experience of inventory management system principles
34. Experience of using Service Now or equivalent ITAM and ITIL software tools for asset management, asset tracking, and data analysis
35. Excellent MS Excel skills
36. Excellent communication, organisational and time management skills
37. Excellent decision-making skills, high attention to detail and the ability to work independently
Behaviours
At application stage, you will be scored against the bolded Behaviours and against all Behaviours for the assessment:
Making Effective Decisions
38. Makes decisions when they are needed, even if they prove difficult or unpopular
39. Identifies a broad range of relevant and credible information sources; Recognises when it is necessary to collect new data from internal and external sources
40. Recognises patterns and trends in a wide range of evidence/ data and draws key conclusions, outlining costs, benefits, risks and potential responses
41. Ensures all government and public data and information is treated with care in accordance with security policies and protocols
42. Recognises scope of own authority for decision making and empowers team members to make decisions where possible
43. Invites challenge and where appropriate involves others in decision making to help build engagement and present robust recommendations
Communicating and Influencing
44. Communicates in a straightforward, honest, accurate and engaging manner with all stakeholders and stands ground when needed Concedes too readily when challenged
45. Communicates using appropriate styles, methods and timing, including digital channels, to maximise understanding and impact
Managing a Quality Service
46. Develops proposals to improve the quality of service with involvement from a diverse range of colleagues, stakeholders or delivery partners
47. Uses a range of skills and techniques to deliver outcomes, including identifying risks and mitigating actions
Changing & Improving
48. Identifies opportunities to simplify ServiceNow processes, reduce technical debt, and improve reliability; proposes and implements practical enhancements.
49. Contributes to automation and workflow optimisation, embedding repeatable, efficient build and deployment practices across multiple systems
Stage one - Application Process
To apply, click on 'Apply now' and complete the online application form. You will need to submit:
50. A CV outlining your career history and how you meet the Essential criteria (max 4 pages).
51. Fill the application questions with the requested behaviours (up to 300 words)
Please note:
If we receive a high volume of applications, we may complete an initial sift on Technical Experience
We reserve the right to invite candidates to participate in a telephone interview prior to being further assessed.
Applications that are not accompanied by CVs will not be scored or submissions over 300 words will not be considered.
We would strongly recommend that your statement is written in the (Situation, Task, Action & Result) and suggest preparing your answers using software such as MS Word or Google Docs, and then uploading the file.
We strongly advise you review our policy on in the application process. RoS may check answers with an AI detection tool and will contact you for a pre-screening call to verify your responses.
Applications and appointments are subject to a strict merit-based assessment process, in line with the Principles.
Stage two – assessment
If successful at application stage, you will be invited to an in-person interview which will include the following:
52. Behaviour based interview
53. Case study exercise
Behaviour based interview questions will be given to candidates 15 minutes before the start of the interview to allow candidates to prepare in advance. You will be able to take short notes with you into the interview from your preparation.
Recruitment timeline
54. Closing date: Sunday 10 May 23:59
55. Application sift: 11-14 May
56. Invites to assessment: Friday 15 May
57. Interviews: Commencing 25 May
Information on Success Profiles
For further information on success profiles, visit our.
Feedback
Feedback will only be provided if you progress to interview stage.
Reserve List
In the event that further posts are required, a reserve list of successful candidates will be kept for up to 12 months.
Nationality and immigration status
In general, only nationals from the following countries (and associations of countries) are eligible for employment in the Civil Service: the United Kingdom, the Republic of Ireland, and the Commonwealth. EU nationals (with settled or pre-settled status), certain EEA nationals, Swiss and Turkish nationals are also eligible for employment. Detailed provisions on determining eligibility on the grounds of nationality and, where relevant, immigration status can be reviewed.
Security
Successful candidates must undergo a .
Individuals working with government assets must complete baseline personnel.
Diversity and inclusion
As a proud member of the Disability Confident Scheme, we welcome applications from disabled candidates. We’re not as diverse as we’d like yet, and we’re working on it. We especially welcome applications from underrepresented groups – people who are disabled, minoritised ethnic groups, and younger people (16-24 years of age). To learn more, please see our .
As part of the application process, we would like to invite you to please complete our diversity monitoring form. This information is not shared with recruitment panels but will allow us to further improve our processes to increase diversity.
Reasonable adjustments
We want everyone to have the chance to perform at their best. If you need any adjustments (for example, extra time, a hearing loop, materials in large font) in any part of our recruitment process, please get in touch via. We will discuss adjustments individually with any candidates who request these.
Find out more about reasonable adjustments on .
DDaT supplement
This post is part of the Digital, Data and Technology profession (DDAT) and attracts a pay supplement. The DDaT allowance is applied to the role and not you as an individual. Therefore, in future, if you move to a role that does not attract this allowance, the allowance would be withdrawn. Similarly, if you move to a different role which attracts a DDaT allowance, the amount of that allowance would be driven by that role's Job Family alignment to the DDaT Pay Framework.
The allowance is based on market benchmarking data and will be reviewed biennially. Following such review, the allowance may be increased, decreased or withdrawn where salary benchmarking data indicates this is appropriate
Further information
For further information relating to RoS, including:
58. Additional details on pay & benefits
59. The Civil Service Code
60. Complaints process
61. Use of AI in the application/recruitment process,
Please view our additional information.
If you have any questions, please contact