Document Controller & Administrator
Location: Loughton, Essex
Salary: £28k-£36k + benefits
Join a well established specialist construction contractor as a Document Controller & Administrator in the head office team in Loughton. This full‑time office based role (5 days per week) provides key support within the administration and pre‑construction function, ensuring all project documentation is managed, controlled and maintained across multiple live projects.
Key Responsibilities
- Take responsibility for day‑to‑day office administration duties
- Scan, rename and file all project and company documentation including induction forms, fit‑to‑work records, project folders, purchase orders and H&S documentation
- Manage drawing control including downloading, uploading, revision tracking, maintaining registers and distributing hard copies to site
- Maintain and update document control systems using EDMS platforms such as Asite, Aconex and Viewpoint
- Prepare RAMS folders for site teams
- Manage online site pre‑induction processes
- Collate monthly health and safety labour hours for brickwork operations
- Support tender enquiries and associated administration tasks
- Assist with preparation of O&M manuals
- Maintain key project logs including design trackers, O&M registers, order logs, telephone lists and job trackers
- Organise and maintain archive records and filing systems
- Support the preparation of annual awards submissions and project case studies
- Provide general administrative support to management and project teams
Skills & Experience
- Previous experience in document control or construction administration
- Strong knowledge of EDMS systems such as Asite, Aconex or Viewpoint
- High level of proficiency in Microsoft Office (Word, Excel, PowerPoint)
- Excellent attention to detail and accuracy
- Strong organisational skills with the ability to manage deadlines
- Clear and professional communication skills
- Ability to work effectively both independently and as part of a team
- Proactive and flexible approach to workload
