Overview
A renowned law firm based in Nottingham urgently seeks a Receptionist/Administrator to join their national client services and reception team to deliver excellent reception and administrative services. This role starts ASAP as a temporary assignment with the potential to become permanent after the initial period. The temporary assignment is expected to last about 5-6 weeks with pay at £13.68 per hour (£12.21 + £1.47 holiday pay). The permanent position pays £25,150 per year. Working hours are 37.5 hours per week. Preference is given to candidates with backgrounds in Hotels, Airlines, Spa/Golf Clubs, other Law Firms, or other credible office backgrounds.
Responsibilities
* Keeping the reception area smart and tidy
* Man the company’s reception switchboard
* Answer the phone to the company standard, transfer calls, and take messages
* Greet all clients on arrival and assist them in a courteous & helpful manner
* Manage the Reception Outlook diary
* Assist the marketing team with in-house events
* Order lunches, breakfasts & dinners when required
* Order all stock and complete monthly stocktake
* Code and reconcile all invoices
* Work alongside other teams and provide support when needed at the respective office(s)
* Monitor and maintain all internal meeting rooms to a high standard
* Set up conference calls
* Assist with all travel/hotel bookings for internal clients
* Facilities support; dealing with and distributing the post, and filing documents
Skills & Experience
* Previous receptionist experience in a Reception/Hospitality role
* High standard of professional appearance
* Ability to work under pressure and tight deadlines
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