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The Project Administrator supports the Project Manager and Supervisor by performing project management tasks that do not require decision-making. These include monitoring and maintaining the project financial forecast, correct posting of actuals, invoice triggering, and payment monitoring.
Job Description
1. Collects information for Project Manager’s and Supervisor’s decision-making.
2. Monitors the project schedule (e.g., expiring S-plan milestones) and notifies the Project Manager about updates needed.
3. Ensures documentation is available and correctly archived.
4. Monitors invoicing status against billing plan, reports deviations, verifies collections.
5. Updates cost forecast with actuals and invoices, following guidelines for forecast changes.
6. Creates purchase requests (PRs) in the system with complete information, consulting Purchasing Coordinator if needed.
7. Plans labor accurately before installation, including creating subcontracting PRs.
8. Monitors actual costs versus plans and reports deviations.
9. Uses correct activities and cost elements when booking actual costs.
10. Checks invoices without POs/GRs and books against planned costs.
11. Administers change orders/variation sales, ensuring timely handling and proper communication.
Requirements
* Basic knowledge of Microsoft Excel and good Outlook skills.
* Experience with SAP, Microsoft Teams, and Microsoft Office.
Key Skills & Experiences
* Experience in reporting, data management, and administration.
* Effective communication at all levels.
* Proficiency in written and spoken English.
* Highly organized, detail-oriented, with multitasking abilities.
Full training will be provided.
What KONE can offer: Competitive salary, 25 days holiday plus 8 bank holidays, a volunteering day, pension scheme, development opportunities, support from industry leaders, bonuses, discounts, 24/7 GP support, wellbeing access, and hybrid working.
At KONE, we foster an innovative, collaborative culture valuing each individual’s contribution. We focus on employee engagement, sustainability, ethical practices, trust, and respect. We offer diverse experiences and opportunities to help you achieve your career and personal goals, supporting a healthy, balanced life.
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