Job Title: Business Administrator and Executive Assistant
Reporting to: Chief Commercial Officer
Location: Cambridge or London (hybrid considered)
Job Type: Full-time
Salary: £30-60k depending on level of experience
Position Overview
We are seeking an experienced, commercially astute Executive Assistant (EA) to support our senior commercial executive team with a strong focus on operational efficiency and collaboration. In this unique role, the EA will work closely with a dedicated Salesforce Administrator to ensure strategic alignment, data-driven decision-making, and seamless operational execution across executive and sales functions.
This position demands discretion, agility, and a problem-solving mindset to thrive in a fast- paced, high-growth environment. Our client is at a crucial stage of growth and the success of this appointment will influence subsequent functional hires.
About us
Our client is a recent start up in the high-technology defence sector which aims to eliminate the risk of missile strikes on NATO and its allies. The company is creating a range of interceptors to counter the threat of cruise missiles, ballistic missiles, and hypersonic weapons.
Key responsibilities
1. Executive Support
* Manage complex and constantly evolving calendars, scheduling internal/external meetings, travel, and logistics for the CCO and other executive(s).
* Prepare meeting agendas, materials, and follow-ups for board, leadership, and cross- functional reviews.
* Act as the gatekeeper and point of contact between the CCO and internal/external stakeholders.
* Handle confidential correspondence, communications, and reports with utmost discretion.
* Track and report on key deliverables, priorities, and deadlines through to timely completion.
2. Salesforce Coordination
* Serve as an operational bridge between the CCO and Salesforce Admin to ensure executive visibility into pipeline, forecasts, and sales KPIs.
* Monitor and help interpret Salesforce dashboards, reports, and data summaries for leadership review.
* Assist in prioritising CRM enhancements and capturing business requirements alongside the Salesforce Admin.
* Facilitate data hygiene processes, flag inconsistencies or action items from reports, and drive coordination with relevant teams.
3. Operational & Project Support
* Collaborate on strategic projects, off-sites, and cross-functional initiatives with program managers and sales operations teams.
* Assist in preparing executive presentations, including sales performance, strategic planning, and quarterly reviews.
* Maintain documentation for processes, templates, and reporting cycles related to executive or CRM needs.
* Support budgeting, procurement, and vendor/partner coordination where relevant. What
We’re Looking For:
* 5+ years in an executive support or strategic administrative role; experience working with Salesforce or other CRM systems a strong plus.
* Proven experience coordinating with technical or operations personnel (e.g., Salesforce Admins, Revenue Ops).
* Excellent communication skills and ability to liaise across organisational levels.
* High degree of confidentiality, integrity, and independent judgment.
* Advanced proficiency in Google Workspace (Docs, Sheets, Slides), Zoom, and productivity/project management tools (e.g., Asana, Notion, Monday.com).
* Salesforce experience or certification (e.g., Trailhead credentials) is a plus but not required.
What Success Looks Like:
* Executive operations are streamlined, with proactive issue management and clear priorities.
* Salesforce reports and pipeline updates are accurate, timely, and actionable.
* Cross-functional coordination improves due to better communication between leadership and systems teams.
* Project execution is more efficient with organised documentation and aligned scheduling.