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About the role
The Finance Assistant, reporting to the Invoicing Team Leader, will work as part of a billing team responsible for the Income for the Care division in England, Wales and Scotland. The role requires a mix of skills to handle the bespoke nature of contracts with Local Authority, NHS and Private Client accounts. The team produces invoices for all Client Contracts, with approximately £300 million per year.
The role involves working with Excel, data analysis, and strong reconciliation skills. The successful applicant will manage a portfolio of clients and handle high volumes of transactional processing. The team also supports ongoing acquisitions and ensures deadlines are met. The department provides a professional, responsive and efficient service to internal and external customers.
Responsibilities
* Produce invoices for an allocated portfolio of clients, ensuring they are raised on time and in the correct format, across more than one system as needed.
* Produce and complete Local Authority Service Returns using the Reporting tool and reconcile visit data in Excel.
* Use analytical skills to analyse data, agree the chargeable value, and query variances to ensure correct revenue recognition.
* Maintain and record clear working papers to provide full audit trails for data validation.
* Proactively liaise with Local Authority commissioning and finance teams and local offices to resolve queries and issue invoices without delay.
* Process all transaction data to the finance system.
* Produce weekly reports for the manager on unbilled contracts within the portfolio.
* Escalate issues to the Line Manager and Operations as they arise and monitor resolution.
* Aim to meet KPIs for minimising unbilled work, timely and accurate issue of invoices and credit notes, and resolution of queries.
Qualifications and Skills
* A Levels, preferably including Maths or Business Studies
* GCSEs including English and Maths (Grade 4+)
* Degree or AAT Level 2+ experience
* Recent experience in a similar role
* Experience using finance systems – essential
* At least 5 years of experience within a Finance team
* Experience using a time management and billing system is useful
* Microsoft Excel proficiency to intermediate level
* Ability to build effective relationships with colleagues and clients
* High attention to detail; conscientious
* Ability to work autonomously for routine tasks
* Excellent communication skills and time management
* Creative approach to problem solving
General Company Responsibilities
* Equality, Diversity and Inclusion (EDI): Promote an inclusive work environment.
* Health and Safety: Comply with health and safety regulations and policies.
* Training and Development: Engage in mandatory training and development opportunities.
* Policies and Procedures: Adhere to organisational policies and procedures.
Seniority level
* Associate
Employment type
* Full-time
Job function
* Accounting/Auditing and Finance
Industries
* Hospitals and Health Care
* Financial Services
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