Role Profile:
The Deanery Administrator will be an integral part of the Deanery, supporting the delivery of the Diocesan vision with efficient administration and by providing high-level administrative and executive support for the Area Dean, the members of the Deanery Leadership Teams / Standing Committees (DLT/SC) and the wider Deanery.
Key Relationships:
The Area Dean, the Lay Chair, the Deanery Treasurer, DLT/SC, Deanery Chapter, clergy and lay leaders of the Deanery, Deanery Synod members, Deanery PCC Secretaries, staff at Jubilee House, and all who are in contact with the Deanery office.
Principal Tasks:
* Develop, maintain and run the Deanery office, ensuring the highest quality of reception by email, telephone and for personal callers
* Act as the communications hub between the Area Dean (AD), Lay Chair (LC), the DLT/SC and wider Deanery
* Oversee and coordinate all administrative functions of the Deanery office, including provision of administrative support to the AD, the wider DLT/SC, Chapter and any Deanery project groups
* Attend the DLT/SC meetings, as and when required
* Organise/co-ordinate Deanery-wide events, meetings and activities
* Develop, maintain and continuously update the deanery’s online presence (including the Diocesan website, Facebook and Twitter)
* Communicate regularly and effectively via email, social media, self-designed publicity, promoting deanery events, as directed by the Area Dean
* Provide support, advice and assistance as necessary to parishes in vacancy
* Co-ordinate funeral and service cover for the parishes within the Deanery
* Act as secretary to the Deanery Chapter, Deanery Synod and DLT/SC, including assistance in the preparation of agenda and minutes and the circulation thereof to members when the role is vacant or responsibilities have been delegated
* Maintain Deanery information on the Diocesan Contact Management System (CMS)
* Maintain clear systems of record keeping, managing electronic files, fast retrieval of information, back-ups and GDPR compliance
* Keep up to date with all training required to fulfil the duties of the role and attend the regular Administrators’ meeting with colleagues from Jubilee House
* Undertake any other duties as requested by the Area Dean, or to a member of the DLT that the AD has delegated authority to for a specific task
NB: In certain Deaneries, the co-ordination of funeral/service cover may be undertaken by the Area Dean.
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