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Job title: Pre-Construction & Commercial Assistant
Location: Hestia SW - HMS Drake - Plymouth
Role: Full Time
Mitie are currently recruiting for a proactive and organised Pre-Construction & Commercial Assistant to join their MOD Projects and Facilities Management team to support the delivery of small works, projects and billable works across the secure estate.
Main duties
MOD Project Works
* Prepare and issue tender enquiries for project works
* Assess tender returns for completeness, accuracy and compliance
* Prepare tender recommendation reports for client approval
* Collate and submit project approval documentation in line with company governance processes
* Assist in preparing subcontract order documents under direction from the Commercial team
* Maintain accurate records of approval status, contract documentation and order progression
* Prepare monthly applications for submission to Senior Commercial Manager to review and submit
FM Billable Works
* Log and track all billable works on the CAFM system (once integrated), ensuring data is current and complete
* Provide rough order costs (ROCs) for minor works requests and variations
* Demonstrate value for money on small works by completing and submitting VFM comparison documentation
* Monitor and report on the status of open and completed billable works
* Support the preparation and submission of applications for payment
* Respond to routine queries regarding billable works, approvals or system updates
Document Control & Systems
* Maintain accurate records of tenders, approvals, orders and progress reports
* Ensure documentation complies with internal protocols and MOD contract requirements
* Upload and manage data and documents within relevant portals and system
Person Specification
* Experience in a similar role within FM, construction or MOD project environments desirable
* Strong organisational and time management skills
* Confident communicator with a proactive, problem-solving mindset
* Familiar with tendering processes, approval documentation and commercial tracking
* Comfortable using CAFM systems (e.g. Maximo, Concept) and MS Office applications
* Commercial Awareness
* Knowledge of MOD contractual procedures or secure site protocols is desirable
* Able to embrace and adapt to change and learn from experience.
#FMH
Our market-leading offering provides you with benefits that suit your lifestyle.
We have a virtual GP on hand for you and members of your household. So you can get expert advice by video or phone without having to leave your home. We offer financial wellbeing assistance through our Salary Finance scheme. For example, you could access 50% of your earned pay before payday for a small fee. Salary Finance also offers competitive loans.
When you join us, we’ll give you a link to our flexible lifestyle benefits platform, Choices. You might choose to purchase up to five extra days’ holiday each year. You might buy critical illness insurance, seek dental treatment or buy technology products at an affordable cost. There are many choices!
We give you access to high street discounts from thousands of well-known retailers, gyms and more through our MiDeals platform. And we have a cycle-to-work scheme. Life cover of up to four times your salary is available. We also offer enhanced pension contributions, a save-as-you-earn scheme, and a Mitie Matching Share Plan (you could even be awarded free shares in Mitie).
We award our employees with Mitie Stars as recognition for their hard work. There are cash prizes up for grabs each month and at the end of the year there’s a chance to scoop a top prize of £10,000!
Our success is a direct result of the experience and quality of our people. Progressing your career is therefore a top priority for us. We offer a diverse variety of training and development avenues via a wide selection of learning resources to suit you.
We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long-term condition (for example dyslexia, anxiety, autism, a mobility condition or hearing loss) and need us to make any reasonable adjustments, changes or do anything differently during the recruitment process, please let us know by emailing Jessica Mercel at jess.mercel@mitie.com.
Since 1987, Mitie’s 72,000 employees have been maintaining companies globally. We are the UK’s leading facilities management and professional services company, and our clients range from household names in banking, critical government sites as well as hospitals and schools.
Join our Mitie Team.
Together our diversity makes us stronger.
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