Vanrath are recruiting for a Band 4 Systems Administrator on behalf of a large public sector company in Craigavon on a temporary basis.
Whats in it for you?
* Full time 37.5hrs
* Temporary
* Band 4 £14.06ph
About your next employer
The post holder will be responsible for the day to day maintenance of the regional eLocums System and in particular will be responsible for ensuring that applications from doctors to register on the system are duly processed, where applicable that pre-employment checks are completed within the associated procedures, and that necessary routine system maintenance, such as updating of codes or access privileges, is undertaken in a timely manner. The post holder will be responsible for ensuring that all necessary procedures to maintain the system are accurately applied to maintain the smooth functioning of the system to identify in conjunction with Trust Administrators (across all Trusts) any areas for future development which is substantially support the further enhancement of the system. The post holder will be required to provide regular reports from the system to inform the ongoing development of the eLocums System. If required, the post holder will provide support in the management of medical locum cover as part of the Medical Locums Team.
What youll do
* Undertake verification of registration details from locum doctors wishing to join eLocums ensuring that the controls and procedures for appointing suitably qualified locum doctors to eLocums are conducted in a safe, timely, consistent and efficient manner.
* Work with identified Trust HR/Medical HR staff to resolve any queries relating to a locum doctors registration application.
* Process verified registrations on the HSC eLocums System.
* Provide first line support to Trust Administrators and Locum users of the HSC eLocums System providing advice and guidance on system procedures.
* Work with IT Services (ITS) of the Business Services Organisation (BSO) to ensure that robust system continuity and IT security protocols are adhered to.
* Provide a central point of contact for the registration and reporting of any HSC eLocums System faults, and liaise with the IT Department of the HSC Leadership Centre with regard to prioritising and resolving same, keeping the Medical Locums Team Office Manager advised as necessary.
* Ensure the integrity and consistency of the data and information held on HSC eLocums such as adding, removing or updating registrant details and proactively identifying improvements and enhancements to systems and processes, ensuring data security protocols are followed.
* Act as the first point of contact for requests for HSC eLocums System changes, and work with the Medical Locums Team Office Manager and BSO IT Department in respect of assessing the impact of same.
* Review, update and maintain the HSC eLocums System user guides and procedures in conjunction with the Medical Locums Team Office Manager.
* Actively promote HSC eLocums to increase and improve usage by both Trust Administrators and Junior Doctors, for example attend Junior Doctor rotational intakes, build and maintain relationships with all stakeholders, assist in resolving payment queries etc.
* Undertake HSC eLocums Trust Administrator Training as required, updating this as necessary where there are system and process changes; and ensure a training record is maintained.
* Ensure that Terms of Engagement are issued in a timely way to new Medical Locums working in the Trust.
* Work in conjunction with the PSSC, Trust Managers and affected staff members to resolve any payroll errors/discrepancies identified, including communicating clearly on actions required by all parties to minimise or prevent such errors.
* Check FPM invoices ensuring the correct rate of pay and hours worked stated is correct before forwarding for approval to the relevant Assistant Medical Director (AMD).
* Record FPM invoices on the Locum Expenditure Record ensuring this is kept up to date.
About you
* HNC / HND or equivalent / higher qualification in an administrative related field AND 1 years relevant administrative / clerical experience
* OR 4 GCSEs at Grade A-C including English Language or equivalent / higher qualification AND 2 years relevant administrative / clerical experience
* OR 3 years relevant administrative / clerical experience
Experience in the use of Microsoft Office, including Word, Excel and PowerPoint.
Experience of using computerised / IT systems to input, extract and report on information.
Hold a current full driving licence which is valid for use in the UK and have access to a car on appointment.
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