Go back University Hospitals Birmingham NHS Foundation Trust
Band 3 Medical Secretary
The closing date is 21 July 2025
The Dermatology Department at Solihull Hospital is one of the most specialised in the country - we have specialist teams for EB and for doing cutaneous allergy testing. We also provide paediatric dermatology, phototherapy treatments and Biologics drug treatments. Our cancer services were at the forefront of developing teledermatology which is now a significant part of our cancer work. We are a large multi-disciplinary team made up of clinicians, nurses and clinical nurse specialists, psychologists, secretaries and administrators.
This is a lively and interesting department to work for. The hospital is very near to Solihull town centre, with good railway and bus links.
Days and times of work can be discussed, with the hours being worked over 3,4 or 5 days.
Main duties of the job
This is a very busy department and we need a new colleague to provide secretarial support to clinicians and their teams. They would provide administrative support to the department with particular responsibility for digital audio typing of clinic and results letters, liaising with patients, GP'S and other health care professionals; answering queries and making appointments. The post holder will provide an empathic and sensitive point of contact for patients/relatives and carers. They will undertake work under the direction of the Medical Secretary Supervisor and would work fully as part of a large team of secretaries, helping to cover for others where necessary.
About us
University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.
Job responsibilities
*Please Note : For a detailed job description for this vacancy, please see attached Job Description*
Person Specification
Qualifications
* *Good General Education (e.g. GCSE English and Maths A-C) GCSE Level 9-4
* *Business Administration NVQ level 3 or equivalent experience in a clerical environment
* *AMSPAR Certificate/equivalent qualification or equivalent knowledge of medical terminology
Experience
* *Experience of dealing with the Public/Customer service experience
* *Experience of working with a range of Microsoft Office packages (eg. Word, Excel and Outlook)
* *Experience of using IT systems
* *Experience of working in a busy environment
* *Experience of working in Healthcare
Additional Criteria
* *Good communication / customer care skills both written and verbal demonstrating sympathy and compassion
* *Good organisation skills and ability to multitask
* *Ability to deal professionally with enquiries from staff
* *Ability to problem solve
* *Understand confidentiality and apply the principles
* *Ability to pay attention to detail where there are predictable interruptions to the work pattern
* *Ability to deal with stressful situations and sensitive
* *Work effectively and flexibly as part of a team to meet the needs of the services
* *Confident in dealing with people at all levels
* *Must be able to demonstrate an understanding of equality and diversity
* *Mature open and flexible approach to work
* *Demonstrates care and compassion
* *Good inter-personal and communication skills.
* *Good organisational skills
* *Team Player
* *Demonstrates reliability, motivation and commitment
* *Ability to travel to multiple sites
* *Ability to work under pressure and deal with stressful situations
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
University Hospitals Birmingham NHS Foundation Trust
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