Job Description
Reporting into: Senior ETF Portfolio Administrator
Employment type: Full-time, permanent
Experience: 5+ years
Location: London, UK
Industry: Investment Management
Job function: Finance, Operations, Investment Management
Closing date for applications: 1st August 2025
About Global X
Global X ETFs was founded in 2008. For more than 15 years, our mission has been empowering investors with unexplored and intelligent solutions. Our product lineup features more than 100 ETFs spanning disruptive technology, equity income, commodities, hard-to-access emerging markets, and more. Or simply put, we strive to offer investors something beyond ordinary. Global X is a member of Mirae Asset Global Investments, a Seoul-based global enterprise which offers asset management expertise worldwide. Explore our ETFs, research and insights, and more at globalxetfs.eu.
The role:
Global X ETFs Europe is looking for an ETF Portfolio Administrator to join our highly motivated and dynamic team in London. This role offers the opportunity to take a key role in the portfolio administration function in Europe at a fast-growing asset manager. This is a hands-on role covering all aspects of day-to-day equity operations and fund accounting whilst working on system and process improvements to automate and optimize the portfolio administration function. Reporting into the Senior ETF Portfolio Administrator, the role will have senior exposure from day one and will include working closely with the Portfolio Management team, Product Development team, Technology, and service providers, ensuring the efficient operation of a fast-growing ETF provider.
Primary Responsibilities:
* Manage a range of fund operations tasks crucial to the day-to-day functioning of a rapidly growing ETF investment manager.
* Understanding the full trade life cycle from order generation, execution, confirmation and settlement for ETFs.
* Accurate Trade capture and trade affirmation across global markets, using systems like Bloomberg AIM and Omgeo CTM.
* Having experience of equity trade settlement across global T0, T+1 and T+2 markets, being able to identify high risk trades and markets and manage these accordingly.
* Co-ordinating multiple brokers and custodians to ensure unmatched trades and fails are minimized and trades settle in accordance with local market regulations.
* Ensuring FXs are captured and executed in a timely manner via standing instruction or third-party FX execution service providers, to ensure smooth settlement of trades.
* Calculate P&L Slippage on trade and FX executions or client directed orders.
* Have experience of equity synthetic fund operations including but not limited to the capture of CFD trades for give-up and non-give-up markets, portfolio resets and collateral management for both Reg IM and VM.
* Collate, monitor and process corporate actions across a range of index providers ensuring internal records are in line with custody and administrator records.
* Full daily NAV reconciliation including portfolio positions, transactions, Income, reclaims and cash to ensure accurate accounting and reporting.
* Work with fund administrators, custodians, and across internal teams to investigate and resolve discrepancies.
* Ensure internal book of record, Advent Geneva, is accurate and up to date.
* ETF onboarding – Managing all aspects from account opening at custody and admin, market openings, internal system set ups, working with wider teams and stakeholders to ensure new ETF products to strict deadlines.
* Review and complete multi account, multi jurisdiction tax documentation.
* Be a key point of contact for other departments, including portfolio management, product development, legal, and compliance, to ensure smooth operations and effective decision-making.
* Project manage key initiatives to create a low touch high service operating model, through identifying and implementing automation and STP.
Desired Skills and Experience:
* 5+ years’ experience in fund operations at an asset manager or service provider.
* Knowledge and experience using order management systems and portfolio management systems, and portfolio accounting systems, particularly Bloomberg AIM and Geneva.
* Experience with ETFs or other funds, and asset management products.
* Knowledge of fund accounting, including but not limited to deferred assets and liabilities that may impact fund net asset values.
* Understand the pricing method for exchange trade investments and derivatives, including common stocks, preferred securities, options and futures.
* Have practical and general knowledge of equity, CFD, FX and fixed income assets, as well as relevant corporate actions.
* High level of attention to detail and quality of work.
* Willingness to take on a broad range of responsibilities.
* Strong problem solving and critical thinking skills.
* Strong oral and written communication skills.
* VBA or Python coding expertise.
Our Offering
Global X offers a competitive salary and benefits package. Global X is a fast-paced environment geared towards performance and attractive career opportunities, with an open corporate culture that values and rewards the contributions of every individual. In addition, employees are eligible for an annual discretionary bonus and competitive benefits package. Our commitment is to make any reasonable accommodation for you in the recruitment process to give you the best opportunity to perform to your optimum in the application and interview process.