VANRATH is excited to be working alongside a leading organisation with a prestigious reputation in the construction industry to recruit an Office Operations Manager.
This is a Monday - Friday permanent position. Flexible start and finish times are available if required, but full-time is preferred.
The role will be based in the company's Belfast office (between Ormeau and Castlereagh).
The successful individual will report to the MD and will undertake Office Manager duties. This position offers a fantastic working environment and an enjoyable working experience.
Salary
Fully negotiable + excellent benefits and a great place to work.
The Role
This key role supports the CEO and Finance Director, overseeing a broad range of operational, administrative, HR, and compliance functions. The successful candidate will have strong experience with Microsoft 365 tools (especially Microsoft Lists and Excel), ISO management systems (9001, 14001, 45001, 27001), and HR processes. You should be confident in leading change, driving efficiencies, and contributing to a dynamic work environment.
* Providing administrative, secretarial, and general support to the CEO and Finance Director.
* Overseeing the smooth operation of the office.
* Managing diaries, scheduling meetings and appointments, and taking minutes as needed.
* Managing company fleet vehicle documentation.
* Supporting aspects of HR administration.
* Maintaining ISO management systems (ISO 9001, 14001, 45001, 27001), ensuring readiness for audits and ongoing compliance.
* Championing quality and process improvements across departments.
* Using Microsoft 365 tools, especially Microsoft Lists, Forms, SharePoint, and Teams, to improve efficiency and automate workflows.
* Managing multiple internal databases, ensuring data integrity and security in line with ISO and information governance standards.
* Attending leadership and management meetings; taking clear, concise minutes and tracking follow-up actions.
* Logging, tracking, and managing all equipment issued to inspectors, ensuring items are maintained, calibrated, and compliant with standards; maintaining accurate records of usage, servicing, and calibration schedules.
The Ideal Person
* Experience in a similar role (e.g., Executive Assistant, Office Manager, Operations Manager, Personal Assistant, Senior Administrator).
* Strong working knowledge of Microsoft 365 suite, especially Microsoft Lists, Forms, SharePoint, Excel, and Teams.
* Significant experience with ISO 9001, 14001, 45001, and 27001 frameworks.
* HR administration experience, including recruitment, employee lifecycle support, and record maintenance.
* Ability to manage multiple projects, priorities, and stakeholders simultaneously.
* Experience in attending and minuting management meetings.
For further information on this vacancy or any other jobs in Belfast or wider Northern Ireland, please apply via the link below or contact Jack Groves in strict confidence.
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