Job Description
Job Title: Data Quality Assistant
Reports to: Data Quality Manager
Accountable to: Practice Manager
Base: Sandy Lane Surgery
Nature of the Role
To support the Data Quality function for the practice to enhance care for patients, including Data Quality and Workflow.
Job Responsibilities
1. Process daily workflow: (Docman, correspondence, EDTs from Secondary Care; A&E, 111).
2. Scan paper documents and receive electronic communication into the patient's medical record; read thoroughly.
3. Add clinical codes (SNOMED) to the medical record.
4. Forward documents to relevant clinicians for action.
5. Build knowledge of medical terminology; maintain accurate patient records and correct coding.
6. Action LabLinks (electronic test results): receive, read, complete templates, and forward to clinicians as per policy.
7. Handle Child Protection documentation according to policy.
8. Manage deductions: notes for deceased or departed patients, secure packaging, and dispatch via PCSE Courier.
9. Ensure GSF patient coding and appropriate care.
10. Assist Data Quality Lead on projects; liaise with patients, agencies, and health professionals.
11. Inform Cancer Care Champion of new diagnoses.
12. Develop search skills, assist with audits, and learn EMIS web maintenance.
13. Support Clinical Governance, Information Governance, and CQC activities.
14. Undertake other duties as required.
Key Responsibilities
* Develop knowledge of organizational protocols and policies.
* Implement data sharing and consent policies.
* Provide empathetic patient care and build effective relationships.
* Communicate effectively with providers and service users.
* Understand safeguarding, legal, ethical, and regulatory principles.
* Maintain confidentiality and respond to emergencies.
* Report health and safety incidents.
* Participate in annual appraisals and training.
Other Duties
The above summarizes key responsibilities. Additional reasonable tasks may be assigned, including support across multiple branches.
Job Design and Review
This job description may change; any updates will be discussed and documented.
Confidentiality and Data Protection
Adhere to Data Protection Act 1998 principles; breaches may lead to disciplinary or legal action.
Health and Safety
Maintain safe practices, comply with legislation and policies, and report hazards.
Clinical Governance
Contribute to quality standards and continuous improvement.
Policies and Procedures
Familiarize and work within HFPG policies and protocols.
Diversity
Promote positive diversity and equal access.
Personal/Professional Development
Engage in training, performance reviews, and self-development activities.
Quality and Communication
Maintain high-quality standards, effective teamwork, and communication with patients and colleagues.
Implementation of Services
Apply policies, participate in audits, and contribute to service delivery improvements.
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