Job Description
2-month contract position with a local authority
Summary
* This is a 2-month contract position with a local authority, focused on providing reception duties at the Valleys Innovation Site. The role aims to streamline visitor services and reduce referrals by performing simple clerical tasks. As part of a versatile Business Support Team, you will contribute to the administrative functions of the Council.
Responsibilities
* Perform typing, word processing, and database updates as directed by the Business Support Manager.
* Monitor emails and other inbox work, ensuring timely actions and responses, especially for priority requests.
* Manage all administrative aspects of booking conference and meeting rooms for the Division.
* Coordinate with site management on day-to-day repairs and maintain associated records.
* Assist with logging invoices in the Civica system.
* Collaborate with caretakers on site-specific tasks such as recycling, deliveries, and supplies.
* Maintain a tidy and obstruction-free reception area.
Requirements
* Understanding of the roles of other teams and individuals to effectively resolve Service Users’ issues.
* Proficiency in MS Office Programs, including Excel and Word.
* Welsh Language Level 1: All employees must complete a basic Welsh Language induction to achieve this level.
Additional Information
* Working hours: 37 hours per week, Monday to Thursday 9-5, and Friday 9-16:30.
* Location: Ty Elai, Williamstown, Tonypandy.
* This position is not hybrid.
* The role closes soon, apply ASAP.
Requirements
To undertake reception duties for visitors and services to the Ty Elai site, reducing referrals where possible, by undertaking simple clerical tasks.