Position: Executive Officer – PA Support, Invest NI
EO2 Pay Rate: £14.50 per hour
Hours: Full time, 37 hours per week
Start Date: As soon as possible
Length of Contract: Temporary ongoing
Hours of Work: 9 to 5 Monday to Friday
Job Duties:
The post holder will provide high-level support to the Director and coordinate multiple activities, often under time pressure and conflicting demands.
The principal duties include:
1. Providing high-quality customer service aligned with organisational values, ensuring accurate, timely, clear, and understandable information, and maintaining professionalism in dealings with internal and external customers.
2. Arranging and overseeing Divisional and Group Meetings, preparing papers, sourcing briefings, maintaining a forward plan, drafting agendas, circulating papers, attending meetings, drafting minutes, recording actions, and tracking progress.
3. Managing the Director’s strategic diary effectively, organizing meetings, handling conference calls, reviewing invitations, and monitoring the inbox for diary-related emails.
4. Managing the Director’s mailbox to prioritize, deliver, and distribute work appropriately.
5. Coordinating information requests from officials, ensuring prompt and accurate communication of decisions within set timescales.
6. Arranging overseas travel and local transport, adhering to policies, ensuring value for money, and obtaining necessary approvals.
7. Providing support to the wider Group as required.
8. Demonstrating relevant experience, including producing high-level administrative work, managing meetings, and proficient use of Microsoft Office packages.
9. Managing changing priorities and projects to ensure timely and standard-compliant completion.
10. Building and maintaining positive relationships with colleagues, customers, and suppliers.
11. Gathering, analyzing, and communicating information effectively.
12. Maintaining confidentiality and demonstrating professionalism when handling sensitive cases.
Requirements include 5 GCSEs including Maths & English, and 2 A-Levels in separate subjects with certificates to be shown. The successful applicant will be required to complete an Access NI check during registration.
#J-18808-Ljbffr