Job overview NHS Bristol, North Somerset and South Gloucestershire ICB are not a sponsoring organisation. An opportunity has arisen for a Team Administrator to join our dynamic and dedicated Primary Care Development team in a fixed term role in BNSSG ICB. The post is being offered on a fixed term part-time basis for 6 months as a 0.4 Whole Time Equivalent (0.4 WTE) post equating to 15 working hours a week. Flexible working arrangements will be considered to suit both the needs of the successful candidate and the needs of the organisation. Examples of this could include 15 hours across 2 x 7.5 hour days; 15 hours across 3 x 5 hour days. The post is pivotal in supporting General Practice, Pharmacy, Optometry and Dental Services and this role plays a key part within the ICB Primary Care Development Team, providing high quality organisational and administrative support to members of the team. A few examples of the team’s programmes of work include: Oversight and delivery of plans to improve access to general practice for patients. Supporting practices and Primary Care Networks to improve the health of the BNSSG population. Implementing a strategy to improve access to dentistry for all patients and improving oral health for children. Supporting the design of operating plans for activity, workforce and finance. Please note, the vacancy may close prior to the closing date dependent on the volume of applications which are received. Advert The post holder will support the Primary Care Development Team, assisting with diary management, minute taking and meeting preparation and will work as part of an administrative team in delivering an effective and comprehensive administrative support service to the team, and as and when agreed more widely to the teams within the Directorate of Performance and Delivery. This will include the forward planning and scheduling of meetings and events, preparation of agendas and all associated papers, booking rooms and any travel arrangements, coordinating diaries with other teams and partners admin teams, taking minutes, and updating and maintain action logs. The post holder will also support the Team by overseeing annual leave and other internal related requests such as ordering equipment, maintaining records and arranging team meetings. The post-holder will also be expected to provide project support for the team as appropriate and will support the team in preparing performance reports and improvement briefings. The post-holder will primarily be based within the Primary Care Development Team and will also act as support to the Children’s Services Team, when cross-cover arrangements are required. Working for our organisation We are committed to creating an inclusive organisation that promotes and values diversity. We know from experience that different ideas, perspectives and backgrounds create a stronger, more creative workplace that helps us to deliver the best services. We welcome applications which represent the rich diversity of our community; from people of all ages, disabled people, all genders, people from ethnic minority groups, LGBTQ people, people with diverse gender identity and expression, people from all religions and beliefs and other diverse characteristics, and we have processes in place to ensure that all applications are treated fairly and consistently at every stage of the recruitment process. Detailed job description and main responsibilities Working with all team members in the collection of information for performance reporting on relevant team projects. Acting as a point of contact for teams, dealing and responding effectively with complex queries from stakeholders and passing on relevant information to appropriate team members sensitively and autonomously. Supplying the relevant information required for financial management, supporting the Business Manager and teams by checking and sending invoices for payment. Ordering supplies and equipment as required. Running and collating reports which may include reports to the Board and senior management as required. Developing and maintaining effective electronic filing systems such as shared drives and online workspaces, to ensure that information is kept securely and is accessible to other members of the team. Typing up of group discussions and interviews as necessary. Working together with other administrators/PAs within the ICB to provide an effective network of communication including dealing with visitors to the base and being flexible to cover other administrators’ general duties. Providing guidance and advice on relevant policies and procedures. Recording and managing the records for all annual leave, sickness and other absences for the team, any issues with the senior managers. Supporting the communications team to create and maintain briefings and information documents. Supporting the team to organise events, including inviting attendees and coordinating requirements.