Job Description
Robert Half is partnering with a a well-established organisation operating within the building materials and construction supply sector, supporting trade professionals and customers across multiple locations in search for a Executive Assistant to support the executive team of the business.
Location: Central London
Hybrid: 3-4 days onsite depnding on CEO and senior stakeholder schedules.
***Executive Support Assistant***
The role:
The Executive Support Assistant will provide high-level, proactive support to members of the Executive Team, ensuring effective time management, coordination, and operational efficiency.
This role requires discretion, commercial awareness, and the ability to anticipate needs in a fast-paced, high-accountability environment. The Executive Support Assistant acts as a trusted partner, gatekeeper, and coordinator, enabling the Executive Team to focus on strategic priorities and business delivery.
Key Responsibilities:
Executive Support & Diary Management
* Proactively manage complex and frequently changing diaries
* Prioritise competing demands in line with business priorities and strategic focus
* Schedule internal and external meetings, ensuring appropriate preparation time
* Coordinate UK travel, accommodation, and logistics
* Ensure Executive time is effectively structured to maximise productivity and impact
Meeting, Board & Documentation Support
* Prepare high-quality meeting packs, presentations, and documentation
* Coordinate Board and Executive materials where required
* Take minutes in Executive meetings and track actions through to completion
* Monitor follow-up actions and ensure timely delivery
* Maintain consistent quality and accuracy of all Executive documentation
Stakeholder Management & Communication
* Act as a first point of contact for senior internal and external stakeholders
* Build strong working relationships across the business and leadership teams
* Manage communications with professionalism, judgement, and discretion
* Support the Executive Team in maintaining effective stakeholder relationships
Operational Coordination & Project Support
* Support key projects through scheduling, coordination, and progress tracking
* Monitor key deadlines and ensure alignment across functions and stakeholders
* Assist with planning events, meetings, and offsites
* Process expenses and support budget tracking where required
* Ensure deadlines, deliverables, and administrative processes are consistently met
Confidentiality, Judgement & Governance
* Handle sensitive and confidential information appropriately and securely
* Exercise sound judgement in managing communications, priorities, and requests
* Escalate issues appropriately and in a timely manner where Executive attention is required
* Operate with professionalism, discretion, and accountability at all times
Essential
* Proven experience supporting Executive-level leaders
* Exceptional organisational skills with experience managing complex diaries
* Strong written and verbal communication skills
* High attention to detail and accuracy
* Ability to work at pace and manage ambiguity and competing priorities
* Strong capability in Microsoft Office and collaboration tools
If this role aligns well with you,please click apply and I will give you a call to discuss in detail.