Senior document controller

D2 are an independent and growing, professional services business. Since formation in 2011, we have developed a comprehensive suite of programme management capabilities. We combine our industry expertise with innovative thinking and digital products to develop close relationships with our clients and deliver our commitments. We are actively engaged on some of the largest infrastructure projects across the UK and Canada, performing to our mission statement:

“Working together to develop intelligent programme management solutions, helping to deliver a more sustainable world”

Overview of Role

The core objective for the appointed Document Controller would be to assist in the management of documentation for organisations on projects utilising an electronic document management system (EDMS). Focusing on the implementation of processes, supporting the EDMS userbase and reporting on output

Responsibilities

• Provide administrative support to project teams
• Manage internal and external information flows in line with document control requirements
• Maintain effective communication with client, supplier, and project offices
• Maintain document registers, logs, and online records
• File, store, and distribute electronic correspondence and project documentation as required
• Provide technical support to project teams using the Electronic Document Management System (EDMS), including query resolution and user support
• Support project delivery by processing high-priority and time-critical documentation
• Assist Project Managers, Engineering Managers, and senior information management colleagues as required
• Prepare, run, and analyse reports to provide accurate performance and process data
• Carry out compliance and quality assurance checks on documentation, submission packages, and workflow stages
• Review, update, and format technical documents, reports, templates, manuals, and workflows
• Assist with close-out activities, including Health and Safety File processes
• Support the management of EDMS accounts, permissions, and access requirements
• Collate and track project data for reporting purposes, including submission volumes, certification status, and signature records
• Contribute to the continuous improvement of information management processes, including lessons learned, best practice, and future enhancements
• Report to the Information Manager.

Requirements

• Good analytical and administrative skills with ability to analyse and interpret data
• Must have excellent interpersonal skills
• Excellent organisational and multitasking skills
• Computer literacy, in particular Microsoft Excel
• Good written and verbal communications skills
• A keen eye for detail

Desirable skills

• Proficiency in the use of Bentley ProjectWise, or similar Electronic Data Management System (ED MS).Knowledge of O&M Manual/H&S Files
• Knowledge of the H&S and As Built hand back process to the National Records Group.

Benefits

• Competitive salary (Salary dependant on experience level)
• Pension scheme 25 days holiday + option to buy
• 4 days. Additional 1 day holiday for your birthday
• Private healthcare and employee assistance programme
• Group life insurance
• Medi Cash health insurance providing cashback towards everyday healthcare bills
• Enhanced family leave, including maternity/ paternity/ adoption
• Cycle to work scheme
• Financial and technical support for professional memberships
• Hybrid working
• Annual staff celebration events

Core Values:

All prospective D2 Global employees should strive to uphold D2 Global’s Core Values.

• Innovation – We are driven to inspire others with fresh creative ideas based on continuously learning.
• People – We encourage diversity whilst investing in, and developing, the very best talent
• Integrity - Our reputation, passion, and commitment inspire trust and integrity
• Community - We are a collaborative community, understanding challenges from every angle, exploring innovative solutions based on our expert knowledge