Overview
We are seeking a highly organised and proactive Personal Assistant (PA) to support our Chief Executive Officer (CEO), provide additional administrative assistance to the company Secretary and maintain effective health and safety records, organise activities, and planned preventative maintenance (PPM) in adherence to health and safety compliance. The ideal candidate will possess exceptional administrative skills, a keen attention to detail, and the ability to manage multiple tasks effectively. This role is crucial in ensuring the smooth operation of the executive office and requires a professional who can maintain confidentiality and demonstrate excellent communication skills.
Hours
This is a fixed term vacancy, based out of our Radstock offices. Core hours will be three days a week 8:45 - 17:15 to include a Monday.
Responsibilities
* Provide comprehensive administrative support to the CEO, including managing schedules, appointments, and travel arrangements.
* Prepare AGM and member events, edit correspondence, reports, and presentations using Microsoft Office
* Maintain accurate records and files through efficient data entry and clerical tasks.
* Handle incoming calls with professionalism, demonstrating excellent phone etiquette.
* Organise meetings, including preparing agendas and taking minutes when required.
* Liaise with internal teams and external stakeholders on behalf of the CEO.
* Liaise with stores on all H&S matters and co-ordinate PPM activities including compliance training
* Maintain the share ledger database. To process membership applications and confirmation of acceptances as required. Deal with membership and death benefit enquiries. Process transactions deposits/withdrawals as appropriate.
About you
The role requires a highly self-motivated and proactive person.
* Sensitive and diplomatic management of multiple and high-level stakeholders with a high level of confidentiality
* Exceptional organisational and planning skills with a 'can-do' attitude
* Ability to communicate at all levels of the business, flexing style as appropriate
* Strong communication skills, both verbal and written
* Excellent attention to detail
* Adaptable/flexible – able to multitask
* Diligent/conscientious
Qualifications
* Proven administrative experience in an office setting is essential.
* Strong organisational skills with the ability to prioritise tasks effectively.
* Proficiency in Microsoft Office Suite (Teams, One drive, Word, Excel, PowerPoint).
* Excellent typing skills with a high degree of accuracy.
* Strong clerical experience with attention to detail in data entry tasks.
* Demonstrated ability to maintain confidentiality and handle sensitive information responsibly.
* Exceptional communication skills, both written and verbal, with a professional demeanour. If you are a motivated individual looking to contribute to a dynamic executive team, we encourage you to apply for this exciting opportunity as PA to the Chief Executive Officer.
Job Types: Part-time, Temporary, Fixed term contract
Contract length: 12 months
Pay: £14.51-£15.39 per hour
Expected hours: No less than 22.50 per week
Benefits:
* Bereavement leave
* Employee discount
* Free parking
* Life insurance
* On-site parking
* Store discount
Ability to commute/relocate:
* Radstock BA3 3RQ: reliably commute or plan to relocate before starting work (required)
Education:
* GCSE or equivalent (required)
Licence/Certification:
* Driving Licence (preferred)
Work authorisation:
* United Kingdom (required)
Work Location: In person
Application deadline: 01/09/2025
Reference ID: 142/25
Expected start date: 22/09/2025