Robert Half is proud to be partnering with a media powerhouse in the search for an Executive Assistant to support key Board Members.
Job Title: Executive Assistant to Board & Company Secretariat (Highly Corporate role)
Location: London (please note this is not a 9-5pm job, need to be comfortable to work different hours and frequent international travel)
Reports to: Group Company Secretary
Full-Time | Permanent
The role:
We're looking for a proactive, highly organised, and professional Executive Assistant to play a pivotal role in supporting all Board-related activities within the company Secretarial team. This is an exciting opportunity to work at the heart of a global organisation, helping ensure the smooth and efficient operation of the companies governing bodies.
Responsibilities:
As a key member of the Secretariat team, you’ll be responsible for the operational excellence of all Board members-related activities. Your core responsibilities will include:
Meeting Logistics & Planning:
* Coordinate all UK and international Board and committee meetings, handling schedules, logistics, and ensuring smooth execution.
Board Calendar Management:
* Own and maintain the annual Board calendar, ensuring optimal use of the Board’s time and alignment with business priorities.
Information Management:
* Lead the process of collating and distributing Board and Committee papers, setting clear deadlines to ensure timely and accurate delivery of documents.
Expense Oversight:
* Manage Board-related budgets and expenses, maintaining clear records and financial oversight.
Executive Support:
* Provide diary and meeting management support to the Group Company Secretary and wider team, enhancing their efficiency and productivity.
Team Coordination & Admin:
* Support broader administrative functions to maintain a well-organised, responsive, and efficient operation.
Requirements:
We’re looking for someone who thrives in a fast-paced, high-performance environment and brings:
Board-Level Support Experience:
* Previous experience supporting C-suite executives or Boards, ideally within a listed or global organisation.
Exceptional Organisation:
* Ability to manage multiple priorities under tight deadlines with precision and poise.
High Attention to Detail:
* A meticulous approach to planning, document handling, and meeting coordination.
Confident Communication:
* Strong interpersonal skills with the ability to liaise confidently with senior stakeholders and maintain discretion with sensitive information.
Professionalism & Discretion:
* A calm and composed presence, with the maturity to manage confidential matters at the highest level.
Tech Proficiency:
* Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable using board portal systems or similar tools.
Benefits and Compensation:
* A dynamic, global working environment
* A culture that celebrates creativity, collaboration, and innovation
* Opportunities to grow and influence at scale
* Access to a wide network of world-leading agencies and experts
* Competitive salary and benefits package