The Legal Secretary will be responsible for supporting solicitors by performing a variety of administrative duties, including drafting legal correspondence, answering phones and greeting visitors and communicating with solicitors, clients and court personnel.
Key Responsibilities
* File, organise and scan legal documents
* Time Record
* Keep records up to date using Practice Management System
* Filing documents on files where necessary
* Schedule court depositions, hearings and other meetings
* Arrange appointments for Clients
* Assist Fee Earners with compliance of files
* Answer telephone
* Scan post to the system and send to Fee Earners
* Downloading of audio recordings
* Prepare post to be sent
* Transcribe and proofread legal documents
* Type legal documents
* Prepare court forms
* Preparation of Court Bundles
* Make travel arrangements for solicitors
* File documents with the court ahead of deadlines
* Assisting in drafting and preparing legal documents, forms, and bundles
Person Specification
Qualifications & Training
* OCR Higher Diploma in Administrative and Secretarial Procedures or equivalent eg Degree.
* Legal Secretaries Diploma run by the Institute of Legal Secretaries and PAs (ILSPA)
* City & Guilds/Cilex Level 3 Certificate
Experience
* Working in a fast-paced environment
* Communication skills: You will be working with a wide range of people, from barristers and solicitors to their clients, so the ability to communicate well and in a professional manner is essential.
* Written communication skills: Excellent spelling and grammar. A high level of written English
* Attention to detail: High level of accuracy when preparing legal documents or filling out forms and statements.
* Organisational skills: These are important for managing lawyers’ diaries and own work schedule.
* IT skills: Most work is be carried out electronically.
* Teamwork: Able to work with clients, lawyers, and other legal secretaries
* Strong sense of discretion
* Courteous and professional demeanour
Knowledge
* Legal terminology, regulations and court system
* MS Office and ability to work with legal technology (court-filing computer systems, transcription software, Dictaphone etc
We Offer
* Easily accessible Bristol city-centre location
Note: This job list is not exhaustive and will be subject to periodic review. It may be amended to meet the changing needs of the business.
The Post-holder will be expected to participate in this process and we will aim to reach an agreement on any changes.
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