You will play a key role in supporting the full recruitment lifecycle from application to offer for legal vacancies across the firm alongside assisting with key early talent activities and a range of ongoing projects. This role is full of variety and offers an excellent learning opportunity for someone interested in developing their career in recruitment or early talent.
Key Responsibilities
Recruitment
* Supporting with all administration across the recruitment lifecycle from business case to offer for legal vacancies across the firm
* Administration of the Applicant Tracking System (ATS) for legal vacancies, including publishing job adverts, updating candidate status and closing vacancies
* Conduct initial screening calls with candidates where required
* Organise interviews, online assessments and related logistics
* Maintain excellent professional communication with candidates, recruitment agencies and internal stakeholders
* Prepare and issue contracts of employment for legal vacancies and agency terms
* Collaborate with the HR generalist team to ensure a smooth transition from offer to onboarding for new starters
* Work with the Recruitment Coordinator to ensure trackers and systems are kept up-to-date and GDPR compliant
* Ad hoc support for business services and business support services recruitment as required
Early Talent
* Provide administrative support in the lead-up and on the day for key annual Early Talent activities, including away days, assessment centres, insight evenings and the summer vacation scheme - with provision of in person support as needed (may require some travel)
* Screening of trainee and apprentice applications (as required) and support with the administration of applicant tracking systems
* Support end-to-end administration for law fair and other event attendance, including collating event details, confirming participation, managing bookings, invoicing and coordinating the delivery of equipment to each location as required
* Assist with the preparation and logistics of Apprentice and Trainee inductions
* Collate and prepare payroll information for summer vacation scheme attendees
* Support with the preparation of annual external marketing profile updates
* Support the Early Talent Advisor with maintaining our Instagram page
Shared Activities
* Manage shared team inboxes, responding to queries or directing messages to the appropriate team member
* Collate and / or process invoices, expenses and coordinate travel bookings
* Maintain thorough and compliant filing in the document management system (DMS) in accordance with GDPR and firm policies
* Keep online team trackers up-to-date, ensuring accuracy and escalating any queries or issues to other team members
* Ad hoc reporting on key recruitment and early talent metrics
* Administrative support to the wider team on projects, as required
What We're Looking For From You
The ideal candidate will have had some previous administrative and/or customer-facing experience in a fast-paced, professional environment, alongside excellent communication and time management skills. You will also share our enthusiasm for providing an exceptional candidate and internal stakeholder experience.
You will also demonstrate the following:
* A genuine interest in building a potential career within recruitment / early talent (or broader HR)
* Excellent attention to detail
* Strong organisation skills, with the ability to effectively prioritise within a high-volume environment
* Confident communication skills, both written and verbal
* A proactive, professional and client-focussed approach
* Proficiency in Microsoft Office and learning new systems
* An awareness of confidentiality requirements and the importance of adhering to data protection policies and procedures
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