Rotheram Carrington Recruitment Group is pleased to be supporting a key Client based in Chester in their recruitment of an Office Manager. Working for a growing business services company, who have state of the art offices. This permanent job could support both full-time or part-time hours as a job share. This role will report to the Chief Operational Officer and sit as senior support to the team. The successful individual will be client facing, so a friendly, organised, and pro-active character would be perfect for this role.
Key responsibilities of this role include:
* All aspects of office management and reception duties, acting as the first point of contact for meeting and greeting Clients and Customers, and ensuring they are looked after in a professional manner.
Office duties:
* First point of contact for the company, answering and fielding phone calls and taking messages
* Meet and greet all guests to the building
* Ensuring the meeting rooms and boardrooms are ready for guests/meetings
* Agendas and presentations are printed and set up
* Managing supplies list and taking ownership of supplies needed for the kitchen and office
* Delivery management - liaising with suppliers to change weekly orders, chasing and resolving any missing deliveries/issues
* Ensure the kitchen is set each day – dishwasher, milk, tea towels, replenishing coffee, tea etc.
* Coffee machine - maintenance and any training
* Ordering breakfast & lunches for client meetings in advance
* Calendar management of meeting rooms x 3
* Fire Warden - Carrying out and recording Fire Alarm Drills, Fire Alarm Tests, Emergency Lighting Tests, Fire Extinguisher checks, checking of fire escape routes regularly as required
* Liaise with cleaning company
* Monitoring of office environment - Office Plants, Lighting, Heating, Music
* Each station equipped with correct glassware, cutlery, bins, wipes
* Key holder to open and close the office
Employee administration duties:
* Maintenance and logging holidays and absenteeism
* Celebration and Service awards – ordering and sending necessary cards for all team
* Lead organiser of company events, such as the summer and winter socials
* Booking travel, hotels, car hire for team members on client visits
* Board meeting monthly – organising lunch, reserving hotel rooms and restaurants
HR administration duties:
* Raising necessary POs
* Liaising with tenants and visitors
* Liaising with utility suppliers
* Ordering and collecting materials
* Assisting senior management team with site management
General duties:
* Familiarising self with roles, departments and lines of reporting
* Familiarising self with clients – what they do, key people, who’s accounts are who’s
* Be able to explain simply what the business specializes in
* Process confidential information with subtlety and integrity
What you will get in return:
* Up to £30,000 dependent on skills and experience
* Modern working environment
* Birthday off
* Access to discounts on gym membership and on-site haircuts
* Team socializing
* Looking to recruit the right person as soon as possible
* Flexible start and finish times can be accommodated
To apply and for more information, please send over an up-to-date CV. We look forward to hearing from you.
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