Responsible for the accurate and timely processing of all payments, including, but not limited to, invoices, credits, certificates, non-order payments, consolidated uploads, staff expenses, emergency UK and foreign payments in accordance with established procedures, CSOs and Financial regulations � Assess and apply the correct application of VAT and CIS (Construction Industry Scheme) deductions � Be responsible for the use of duplicate/erroneous payment software to identify and prevent incorrect payments and to then make necessary amendments to the financial database. � Demonstrate knowledge and understanding of the importance of preparation and checking of documentation prior to processing � Develop and maintain strong positive relationships with vendors, reconciling statements, addressing queries and discrepancies promptly � To work effectively and cooperatively with stakeholders across the organisation daily when chasing goods receipt notes and approvals � Promotes best practice in accordance with financial regs and procurement standing orders (CSO�s) by supporting and educating colleagues on correct P2P processes � Able to manage across complex partnerships � Ability to handle confidential and/or sensitive information with appropriate discretion � Use initiative and established procedures to investigate and resolve internal and external queries � Update daily and maintain electronic systems, including IT systems, spreadsheets, databases and to produce required outputs e.g., reports � To undertake administrative duties as required including telephone calls, mail administration using both manual and computerised systems � Pursuance of debts as required Supervision and Management Responsibility: � Not applicable Budget and Financial Responsibility: � Being fully accountable for managing the council�s resources well and complying with statutory requirements. This includes managing time, avoiding unnecessary waste, reuse and recycle resources to reduce personal impact Social Value Responsibility: � Drive for social value through all activities, ensuring wider social, economic and environmental benefits for the council, residents and communities Physical Demands of the Job: � You will be required to sit stationary and use a computer for sustained period of time Corporate Responsibility: � Contribute to the delivery of the Council Plan. � Delivering and promoting excellent customer service, externally and internally. � Commitment to customer excellence by dealing with customer feedback, including complaints, and learning from feedback in the drive for continuous improvement. � Making the council a great place to work, living the council�s values, actively engaging in regular communications including team meetings, undertaking training as required and being responsible for managing own performance. � Develop the City Council�s commitment to equal opportunities and to promote non-discriminatory practices in all aspects of work undertaken. � To ensure that all work functions are undertaken in accordance with health and safety legislation, codes of practice and the City Council�s safety plan. Competency Framework: We operate a competency framework, a set of core behaviours which define how we are expected to approach our work, how we perform in certain situations and how we treat each other. Each competency details the standards of behaviours and skills required by all staff and this in turn supports delivery of our aim and our council plans linking them together with our values. The post holder will be required to demonstrate the ability to perform at the following competency Level 1 The competency framework can be found here. This job description is not intended to be either prescriptive or exhaustive. It is issued as a framework to outline the main areas of responsibility. You will be expected to carry out any other duties that may reasonably be required in line with your main duties and changing priorities of the organisation. Person Specification Assessment methods used: I = Interview, P = Presentation, A = Application, E = Exercise, T = Test, AC = Assessment Centre Qualification and training Desirable � Desirable Association of Accounting Technicians (AAT) or other business-related qualification � Comprehensive understanding and up-to-date training/knowledge of anti-fraud practices to safeguard the Authority against fraudulent activities � Evidence of on-going personal development � Understanding of CIS (construction industry scheme) & IR35 regulations Experience Essential � Proven experience of working in an accounts payable or similar financial role