Job Title: Administrator / Secretary
Location: Anchor House, Ringwood Road, Totton, SO40 8DX
Hours: 30 hours per week, Monday, Tuesday, Thursday & Friday 9.00am – 5.00pm
Trust Location: Hampshire & Isle of Wight Healthcare NHS FT
Role type: Temporary for 3 months with possibility of extension
Role details:
To provide a comprehensive administration and secretarial service to the clinical team.
The post holder will be responsible for the organisation of their own workload and delegated decisions/actions, as deemed appropriate by the Administrative Manager, Team Leader or Team Manager. The needs of the service user will be the utmost priority. The principle of high-quality customer care is at the heart of this role.
Duties to include but not limited to:
· Receive incoming telephone calls, and recorded messages to the service and to take messages, acting where appropriate and within level of responsibility, including making calls to outside agencies.
· Type all correspondence using both copy typing and audio, including forms, rotas, assessments, GP letters, and reports as generated by the team.
· Set up office systems and procedures to ensure that all documents can be retrieved easily.
· Collate health care records, register new referrals and input any other relevant information on the relevant IT system.
· Book appointments on to the relevant IT system.
· Input data on to the relevant systems and take responsibility for the quality of the data, reporting to data custodian any arising issues around quality.
· Organise meetings and support diary management for the team.
· Prepare agendas and take minutes of meetings as required.
· Produce activity statistics as required.
· Carry out photocopying and filing as required.
This role may require you to show evidence of vocational level 3 qualification or at least 2 years relevant experience.
You’ll learn the following whilst working at the trust:
1. An in depth understanding of the roles and responsibilities involved in working within the NHS
2. Knowledge of the systems used, to effectively complete your role to the highest standard at all times
3. A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation
You’ll have the following skills/experience:
· Audio typing skills
· Excellent IT skills
· NHS experience (desirable)
· Good communication and organisational skills
· Excellent attention to detail and accuracy
As a member of NHS Professionals, you have fantastic benefits:
· Competitive pay rates- work this week, get paid next week
· Essential support when you need it- 24/7 365 days- call us anytime
· Multi locational- work across neighbouring Trusts
· Manage your shifts and timesheets on the go- access your “My Bank” shift portal anywhere, anytime online or through your smartphone
· Varied working options to suit your lifestyle- access to the Bank gives you options of ad hoc shifts or longer-term placements
· Training and development opportunities- Keep up with the essentials and more
· Build holiday allowance for every shift you work- your work life balance is important to us
· Stakeholder pension scheme available- a flexible future for you and yours
Who are NHS Professionals?
We specialise in putting people in place to care. Every year we help thousands of dedicated candidates and highly skilled NHS workers enjoy better career opportunities, access to more shifts and a healthier work-life balance, giving more choice and control to our members.
As an equal opportunities’ organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.
Apply Today
By joining us you can look forward to a choice of flexible Bank shifts across any of our client Trusts in England, as well as the ability to develop professionally and gain experience in several wards or areas.
Disclaimer
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