Executive Assistant (Active SC Clearance ESSENTIAL)
6-month contract
Farnborough
Competitive Rate of Pay
Role Purpose:
Our client is looking for an SC Cleared candidate to provide professional business support to the CPO (Chief People Officer) in managing the day-to-day operations and key functional deliverables of the CPO office. Primary purpose will be supporting the CPO at a high pace with multiple requirements, often with a degree of complexity/sensitivity with a number of stakeholders across leadership team, Board members, senior leaders and employees.
This role will also have responsibility for professional diary/time management to include building-in deliverables, deadlines and regular meetings. To prioritise, develop responses and distribute emails and correspondence received. Establish and maintain HR administrative systems and functional processes/meeting governance and cadence, which ensure appropriate availability of information as well as document storage and retrieval, along with the appropriate management of confidential, strategic, personal and business-critical information.
Key Accountabilities – EA to Chief People Officer:
* Point of contact for Chief People Officer for internal and external stakeholders for example Executive Search Companies, third party providers, interactive effectively with all parties
* Excellent verbal and written communication skills, with highly developed attention to detail
* Ability to draft correspondence for approval on behalf of Chief People Office
* Strong proof-reading skills and ability to understand and query
* Excellent memory with ability to fact check quickly and accurately
* Highly effective planning and organising, including active and initiative led de-confliction of appointments. To include forward planning for Board meetings, Remuneration Committee and SSA Board (Compensation Committee), as well as other reports and deliverables
* Ability to work well under pressure, managing constantly changing schedule and priorities
* Manage/escalate/delegate issues with clear instructions/deadlines when required. Follow up on actions to ensure completion
* Ensure preparation for meetings and compilation of essential material is provided in advance. Follow up on actions arising
* Direct daily itinerary prompting/alerting of subsequent meeting/diary commitments
* Attend and be secretary for People Council meetings
* Attend and be secretary for UK Leadership Team meetings
* Management and support of processing for expenses, purchase orders, team holidays for the Chief People Officer
Key Capabilities/Knowledge:
* Absolute discretion, maintaining strict confidentiality at all times
* Loyal, confident, self-aware, and with sound judgement
* Professional and credible
* Highly motivated, a self-starter with initiative and capable of working with minimal supervision
* Flexible, approachable, friendly & adaptable nature
* Be a strong team player; be able to communicate and interact effectively with the team and other EAs/Pas
* Pro-actively solve problems where appropriate
Experience & Qualifications:
CANDIDATES MUST HAVE ACTIVE SC CLEARANCE
* Proven experience in an Executive/Personal Assistant role at a high level within industry
* Demonstrable written and verbal skills
* Experience of working in HR/People and/or with Board stakeholders desirable but not essential
* Appropriate proficiency in MS Office, including MS Teams
The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.
Responsibilities
* Calendar management for executives
* Aid executive in preparing for meetings
* Responding to emails and document requests on behalf of executives
* Draft slides, meeting notes and documents for executives
Qualifications
* Bachelor's degree or equivalent experience
* Proficient in Microsoft Office suite
* Experience in managing multiple priorities, administrative coordination, and logistics
* Well-organized, detail-oriented, ability to multi-task with great follow-up skills
* Strong written and verbal communication skills
PLEASE NOTE - candidates without SC Clearance will not be considered