Executive Assistant Discover another IDea of logistics. Function Administration Job title Executive Assistant Contract Permeant Annual salary £30,000 The Company ID Logistics is an international contract logistics group with a presence in 18 countries,representing more than 8.0 million square meters of warehousing facilities in Europe, America, Asia, and Africa, with 38,000 employees. With a client portfolio balanced between retail, industry, detail picking, healthcare and e-commerce sectors, ID Logistics is characterised by offers involving a high level of technology. Developing a social and environmental approach through several original projects since its creation in 2001, the Group is today resolutely committed to an ambitious CSR policy. We have been growing for more than 20 years, with an ethos of everyone being united and where innovation is constant. We have a demanding job to do, and we must move fast while being rigorous and precise. We launched our UK branch in June 2023, and thus this is an exciting time to join the UK team, to support creating its solid foundations for a promising future. Logistics is a vital, dynamic, and promising sector that is modernising itself through the increasing digitalisation and robotics of its processes. Operational excellence is one of the founding values of ID Logistics and each employee contributes to it: all your ideas, we will listen to them, and all your past experiences will enrich us. So come develop your IDeas on the job in our headquarters in Northampton. The Role: You will be working alongside and supporting the newly formed UK Management Team. Day to Day activities will include: Diary management Travel a rrangements; book flights and accommodation, prepare full trip itineraries Incoming call management and phone coverage when required Assist with preparation of presentations and/or other documentation for meetings Preparing documents, reports, tables and charts and monthly reports. Preparing, drafting, proofreading and execute accurate business correspondence Attending meetings and taking notes Preparing internal communications & newsletter Maintaining confidential and sensitive information. General administrative duties such as photocopying, filing, archiving, coordination of couriers, distribution of mail etc. Support with the Management of the company car fleet and milage. Assisting with Recruitment, by replacing adverts and organising interviews. Updating LinkedIn and other online platforms. Point of contact for any ad-hoc queries, escalating as required. Support with project work. Adhoc duties as defined by Management Team. What you will bring : You More than a CV, we are looking for a committed and dynamic team player, wishing to share an enriching experience with a united and caring team, where your taste for challenge and can-do attitude will be really appreciated. Our employees will tell you: "At ID Logistics, we feel autonomous, we are listened to, supported and we are forward-looking. We are part of a team and are really involved in an ambitious business project". Where will you work? In our offices in Northampton Your profile Knowledge & Experience : 2 years experience in a similar role and must have the following: A professional with previous Executive Management experience Exceptional organisational and diary management skills. High levels of flexibility and adaptability Excellent attention to detail. High standard of communication, both written and verbal, excellent telephone manner. The ability to multitask and prioritise an ever-changing workload, managing Executives expectations along with their own. The ability to have an analytical approach to tasks/challenges, using independent judgement and initiative. Trustworthiness, discretion and confidentiality. Problem-solving and decision-making skills. The ability to be proactive and work autonomously. Proficient working with IT systems, experience using the full Microsoft Office suite and MS Teams, or equivalent collaborative and video-conferencing tools. Experience as a virtual assistant due to colleagues multi-locations. Desired starting date ASAP NO RECRUITMENT AGENCIES PLEASE