Job summary
We are looking for an enthusiastic and highly motivated individual to join the Directorate Operations Team as a Project Support Officer / Personal Assistant (PA) to the Deputy National Director of Health Protection and Screening Services (HPSS).
This is a busy and varied role, providing professional, efficient, and comprehensive project support. The successful candidate will be organised, proactive, and able to work to a high standard with a flexible, 'can do' attitude. Strong project support experience and excellent organisational skills are essential, along with the ability to manage a dynamic and varied workload.
The Directorate Operations Team also have a vacancy available for Executive Personal Assistant to the Director of Health Protection and Screening Services (HPSS), which will work alongside the role described above. If you wish to find out more about either role, please see contact details below.
Main duties of the job
Main Duties of the Job:
* Providing high-quality project support and administrative assistance.
* Supporting high-level meetings: scheduling, agenda preparation, distribution of papers, and formal minute-taking.
* Managing aspects of the Deputy Director's diary
* Liaising effectively with a range of internal and external stakeholders.
* Communicating clearly, professionally, and confidently both in writing and verbally.
* Working independently and managing priorities under pressure.
* Provide cover during periods of absence for the Executive Assistant to the National Director of HPSS/Medical Director.
Person Specification:
* Proven experience in a similar PA or project support role.
* Excellent organisational, communication, and interpersonal skills.
* Ability to use initiative and exercise sound judgment.
* High level of attention to detail and accuracy.
* Proficient in Microsoft Office and other administrative tools.
Additional Information:
* The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
* This post offers a flexible working pattern, to be agreed upon appointment with the line manager.
About us
We are Public Health Wales - the national public health organisation for Wales. Our purpose is 'working together for a healthier Wales'. We exist to help all people in Wales live longer, healthier lives. With our partners, we aim to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations.
Together, our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the main source of public health information, research and innovation in Wales. Never more has public health been so important as we come through the Coronavirus pandemic, face the challenges of the cost-of-living crisis and tackle and prevent the harmful effects of climate change.
Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.
To find out more about working for us and the benefits we offer please visithttps://phw.nhs.wales/careers/
For guidance on the application process, please visithttps://phw.nhs.wales/working-for-us/applicant-information-and-guidance/
Details Date posted
05 June 2025
Pay scheme
Agenda for change
Band
Band 5
Salary
£30,420 to £37,030 a year per annum
Contract
Permanent
Working pattern
Full-time
Reference number
028-AC134-0625
Job locations
CQ2 - Capital Quarter No2
2 Tyndall Street,
Cardiff
CF10 4BZ
Job description Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click "Apply now" to view on Trac.
Job description Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click "Apply now" to view on Trac.
Person Specification Qualifications Essential
* oNVQ Level 4, Degree or equivalent level of experience
* oAdvanced ECDL or equivalent level of experience
Desirable
* PRINCE 2 Foundation or equivalent.
Experience Essential
* oExperience of communicating with all levels of professional staff and the public.
* oPrevious experience working with senior leadership or equivalent roles
* oExperience of dealing with confidential and sensitive data and appropriate maintenance and storage of records.
Desirable
* oExperience of monitoring performance indicators.
* oWorking in an NHS environment
* Experience of project implementation and monitoring ongoing projects.
Skills Essential
* oAbility to work on own initiative and self-manage workload.
* oAdvanced IT/keyboard Skills
Knowledge Essential
* oThorough understanding of administrative procedures.
* oThorough understanding of programme office functions
Desirable
* oExperience using Kanban project management software
Person Specification Qualifications Essential
* oNVQ Level 4, Degree or equivalent level of experience
* oAdvanced ECDL or equivalent level of experience
Desirable
* PRINCE 2 Foundation or equivalent.
Experience Essential
* oExperience of communicating with all levels of professional staff and the public.
* oPrevious experience working with senior leadership or equivalent roles
* oExperience of dealing with confidential and sensitive data and appropriate maintenance and storage of records.
Desirable
* oExperience of monitoring performance indicators.
* oWorking in an NHS environment
* Experience of project implementation and monitoring ongoing projects.
Skills Essential
* oAbility to work on own initiative and self-manage workload.
* oAdvanced IT/keyboard Skills
Knowledge Essential
* oThorough understanding of administrative procedures.
* oThorough understanding of programme office functions
Desirable
* oExperience using Kanban project management software
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name
Public Health Wales
Address
CQ2 - Capital Quarter No2
2 Tyndall Street,
Cardiff
CF10 4BZ
Employer's website
https://phw.nhs.wales/ (Opens in a new tab)
Employer details Employer name
Public Health Wales
Address
CQ2 - Capital Quarter No2
2 Tyndall Street,
Cardiff
CF10 4BZ
Employer's website
https://phw.nhs.wales/ (Opens in a new tab)
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