Job Description
In this role you will provide administrative support to the Manufacturing facility, including but not limited to:
* Overall day-to-day support of project teams and SLT
* Coordinates and organizes logistics for customer visits, tours, departmental all‑hands sessions, team meetings and other events as required and Workplace updates
* Interaction with Facilities / IT – desk moves, IT issues
* Liaising with external counterparts
* Expense entry and submission for SLT members
* Arrange tea/coffee/buffets for customer visits and internal meetings
* Raise Service Now visitor requests
* Attend and prepare materials for internal and external customer meetings
* Organising and storing paperwork, documents and computer‑based information
* Cover security guard breaks on reception desk
* Stationary – order stationary and ensure stationary cupboards are stocked at Churchfields
* Arranging and managing room bookings, including the use of the videoconferencing facilities
* Creating and maintaining the appropriate records in the records management system
* Liaise with stakeholders at all levels within the organization
* Administer SharePoint as required
* Other administrative tasks that are reasonable and defined by the area of business that the administrator is supporting
Knowledge, Skills & Abilities
Required Skills & Abilities:
* Previous administration experience
* Flexibility to be deployed into any part of the business, ability to support all staff, excellent team member
* Computer literate, with good working knowledge of MS Word, Excel and PowerPoint
* Numerate, with good written and verbal communication skills
* Methodical approach to record keeping and task prioritisation with exceptional attention to detail
* Conscientious, enthusiastic and with an ability to rapidly switch subjects
* Proactive, and with the credibility to gain the respect of personnel at all levels in the company
* Adaptable to change
* Able to work well and make clear rational decisions under pressure
* Able to work as part of a team and autonomously by managing own workload
* Ability to work in a fast pace, multi‑tasking, agile environment
* Knowledge and working experience with SharePoint would be an asset
* Ability to become knowledgeable on the departmental functions and services within General Dynamics UK in order to direct queries to the appropriate parties
Qualifications
* Minimum 2 GCSE at A‑C level to include English and Maths or able to clearly demonstrate an equivalent level of education through experience.
Additional Information
This role offers a starting salary of between £25,560.00 to £31,950.00 depending on experience level plus our excellent flexible benefits package.
* A compressed nine‑day fortnight and compressed hours – which means every other Friday off.
* A personalised career development plan, alongside regular progress reviews – supporting and valuing your progression within the Company.
* A flexible working environment where your contributions are recognised and rewarded with flexible benefits
We believe in maintaining a diverse workplace – inclusive of beliefs, cultural background, job experiences, thoughts and ideas.
We are a Disability Confident Employer, as such we offer an interview to disabled people who meet the minimum criteria for the role. Please email disabilityconfident@gd-ms.uk if you would like your application to be considered under the DC Scheme.
All successful/appointed applicants must be able to obtain a level of UK Security clearance that is appropriate for the role and undertake suitable Right to work checks.
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