Employment Type: Full-Time
Location: Bristol, UK
Contract Type: Permanent
Salary: £12.50 an hour; £24,375 per annum
Start date: ASAP
SAH Diagnostics is a gold award-winning company renowned for delivering exceptional diagnostic services across the UK. We are currently seeking dedicated, highly competent
Role Overview
We are seeking a proactive, adaptable, and highly organised Personal Assistant (PA) to the Board of Directors to support senior leadership and coordinate a wide range of operational, administrative, and logistical functions. This is a key role in ensuring the smooth running of both head office and wider company activities. It's ideal for someone who thrives in a fast-paced, multi-faceted role and can work independently with minimal supervision.
Key Responsibilities
Executive & Administrative Support
* Act as the primary point of contact for the Board of Directors
* Sit in on meetings to take accurate minutes and follow up on actions
* Chair weekly company-wide meetings, prepare agendas, and share minutes
* Coordinate internal audits and management reviews with the Compliance Manager
* Maintain ISO compliance across five standards
Office & Facilities Management
* Manage the Bristol office environment and day-to-day needs
* Order and maintain office supplies, equipment, and snacks for kitchen and meeting rooms
* Book conference rooms and send calendar invites for meetings and company-wide events
* Handle incoming mail and ensure it reaches the right recipients
Operational & Logistical Support
* Manage inventory and consumable stock levels, including ordering and restocking
* Coordinate delivery and movement of stock across Bristol sites
* Oversee company vehicles – maintain records for MOT, insurance, road tax, and organise servicing/repairs
* Manage utilities across all company properties (gas, electric, water)
* Support property management tasks: rent, deposits, tenancy arrangements, furniture, waste collection, and council tax
* Process all construction-related invoices: break down costs and present summaries to the Directors for approval and payment
* Coordinate with internal and external construction teams: manage communications, schedule tasks, and organise delivery of equipment and materials for ongoing projects
Events & Communications
* Coordinate all internal and external events, including:
* Booking event booths and logistics
* Organising travel and accommodation
* Liaising with the marketing team for materials and merchandise
* Managing event payments and sponsorships
* Handle all communications for events, ensuring internal teams and external stakeholders are kept informed and up to date
* Send event invitations and updates to attendees in a timely and professional manner
Required Skills and Qualifications
Core Competencies
* Organizational Skills: Demonstrated ability to manage multiple tasks and establish priorities effectively.
* Time Management: Expertise in completing assignments within designated deadlines.
* Communication Skills: Proficient verbal and written communication capabilities.
* Problem-Solving: Adept at addressing challenges and resolving unforeseen circumstances promptly.
* Technical Proficiency: Familiarity with commonly utilized software such as Microsoft Office, Google Workspace, and scheduling tools.
Preferred Qualifications
* Prior experience serving in a Personal Assistant role or a comparable position.
* A commitment to discretion and confidentiality, especially when handling sensitive information.
* Flexibility to accommodate evolving tasks or schedules.
Key Skills & Attributes
* Excellent organisational and multitasking skills
* Strong ability to quickly switch between tasks and priorities
* Confident communicator with strong interpersonal skills
* Independent, self-motivated, and able to work with minimal supervision
* Practical, hands-on approach and problem-solving mindset
Requirements
* Must be Bristol-based, with a requirement to work in the Bristol office at least 3 days per week
* Full UK driving license and access to a vehicle is preferred (for local site support and stock movement)
Desirable Experience
* Experience in a PA, Office Manager, or operational support role
* Familiarity with ISO standards and compliance-driven environments
* Previous exposure to event planning, training systems, or property/facilities management
* Experience in the healthcare sector or other regulated industries