Location:SheffieldHours:37.5 hours per week (Monday to Friday, between 9am and 5pm)Contract:Fixed-term (12 months)Salary:£35,000 - £37,000 (D.O.E.)Reporting to:Director / CEO
About the Role
We’re seeking a confident, creative, and highly organised individual to support our Director during a period of maternity leave cover.
As Executive Assistant, you’ll be more than a diary manager - you’ll act as a thought partner to the Director, offering both strategic and administrative support. You’ll help shape ideas, track priorities, and navigate a fast-changing schedule with calm and clarity. You’ll also handle internal matters with upmost discretion, liaise with external stakeholders, and contribute to high-level planning.
This is an exciting opportunity for someone who thrives in a dynamic environment, enjoys problem-solving, and can pivot quickly without losing sight of the bigger picture. You’ll play a key role in high-level decision-making, contribute to operational planning, and ensure communications and tasks flow smoothly across the organisation.
What You’ll DoExecutive Support
* Coordinate the Director’s calendar and ensure priority meetings are scheduled and prepared
* Attend and minute key meetings, ensuring clarity and accountability in follow-ups
* Organise, monitor, and respond to emails or messages on behalf of the Director when required
* Draft internal and external communications, including stakeholder updates and reports
* Maintain and update project and task trackers used by the Director
* Prepare presentations, proposals, and briefing documents for board or external meetings
* Supporting the Director by taking on tasks as required with minimal supervision
Project & Strategic Administration
* Liaise with staff to gather updates on operations and business development tasks
* Support the Director in monitoring strategic objectives and internal priorities
* Help track performance data
* Assist with internal policy reviews and company-wide strategic initiatives
* Contribute feedback and insights to support growth, planning, and decision-making
Communications & Representation
* Draft and proofread high-level content, ensuring professionalism and clarity
* Coordinate and polish communications involving the Director’s external representation
* Facilitate clear and consistent information flow between internal teams and stakeholders
About You
* Experience in executive administration, business operations, or a high-trust coordination role
* Exceptional organisational and written communication skills
* Ability to work independently and manage your own time with minimal supervision
* Excellent written English with confidence producing reports, briefings, and formal emails
* High level of discretion and sound judgement when handling sensitive matters
* Comfortable using Google Workspace, Microsoft Office, and online project tracking tools
* Experience in social housing or non-profit administration (desirable but not essential)
What You’ll Get
* Structured handover and onboarding period with the current postholder
* Direct access to the Director and insight into high-level strategic work
* Inclusive and values-led workplace culture where your input is genuinely valued
* A supportive, values-driven team that’s open to your ideas
* Enhanced DBS costs covered
* Casual dress and company events
* Westfield Health Cash Plan
* Company pension
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