HR Advisor (Operations & Administration)
Contract Term: Fixed term contract
Division: Flint Group UK & Ireland
Department: HR
Reporting Line: direct - HR Manager
Reporting Line: indirect - Chief HR Officer
Location: Ruabon
Job Purpose
To deliver a high-quality, efficient, and compliant HR administrative service across the full employee lifecycle. Acting as the first point of contact for HR queries, this role ensures all HR processes are managed accurately, consistently, and in line with employment legislation and company policies.
The role plays a key part in maintaining HR systems, supporting managers with day-to-day HR processes, and ensuring a smooth and professional employee experience.
Key Responsibilities
HR Administration
* Own and deliver all HR administrative processes across the employee lifecycle.
* Prepare and manage employee documentation including offer letters, contracts, contract changes, probation outcomes, and leaver correspondence.
* Process starters, leavers, and employee changes in HR systems and payroll in a timely and accurate manner.
* Maintain HR systems and employee records, ensuring data accuracy and GDPR compliance.
* Conduct right-to-work checks and ensure onboarding documentation is complete.
* Coordinate benefits administration, including enrolments, changes, and employee communications.
* Produce regular and ad hoc HR reports, supporting data accuracy and reporting needs.
* Ensure all HR records are audit-ready and maintained to a high standard.
HR Advisory Support
* Act as the first point of contact for HR queries, providing timely and professional responses.
* Provide guidance on company policies and procedures.
* Triage and escalated more complex employee relations matters to the HR Manager.
* Support the coordination of HR processes such as absence management, disciplinaries, and grievances (e.g. arranging meetings, preparing documentation, note-taking).
Recruitment and Onboarding
* Support recruitment administration, including offer preparation and onboarding documentation.
* Coordinate onboarding processes, ensuring a smooth and consistent new starter experience.
* Liaise with hiring managers to ensure all pre-employment requirements are completed.
Performance and Development
* Monitor and track probation periods, ensuring timely completion and documentation.
* Support administration of training and development activities as required.
Project and Continuous Improvement
* Support HR projects and initiatives such as engagement, wellbeing, and system improvements.
* Contribute to the development and maintenance of HR policies, procedures, and templates.
* Identify opportunities to improve HR processes and administrative efficiency.
Any other activities inline with the job role will also be expected.
Person Specification
* Proven experience in an HR administrative or HR operations role (or generalist role with a strong administrative focus).
* Sound knowledge of UK employment law and HR processes.
* High attention to detail with strong accuracy in managing data and documentation.
* Excellent organisational and time management skills.
* Ability to handle sensitive information with discretion and maintain confidentiality.
* Strong written and verbal communication skills.
* Proficient in Microsoft Office (especially Excel, Word, Outlook) and HR systems.
* CIPD Level 3 or above (or working towards).
* Experience supporting HR within a fast‑paced or multi‑site environment.
* Familiarity with HR and Payroll platforms (e.g. SAP Alight, ADP).
#J-18808-Ljbffr