Operational Administrator
Key Responsibilities
Financial & Accounts Administration
* Manage daily bookkeeping tasks
* Monitor, maintain, and forecast business cashflow
* Create, issue, and follow up invoices
* Process supplier payments and reconciliations
* Track expenses and manage receipts
* Maintain accurate financial records in Xero
* Manage contracts with external suppliers and negotiate where needed
Operational Administration
* Coordinate schedules, meetings, and operational workflows
* Maintain organised document filing systems (digital & physical)
* Prepare weekly and monthly operational reports
* Support the creation of proposals, quotes, and tender documents
* Develop and update Safe Systems of Work and internal documentation
* Manage supply chain onboarding and ongoing invoices
* Ensure health and safety regulations are followed and documented.
* Support recruitment and onboarding of new staff.
Proposal & Document Preparation
* Write, format, and proofread proposals and tender submissions
* Prepare supporting documentation and compliance packs
Key Skills & Attributes
Personal Attributes
* Highly organised and able to manage multiple deadlines
* Excellent attention to detail and accuracy
* Strong communication (written and verbal)
* Trustworthy with confidential information
Experience Required
* Experience using Xero
* Experience in financial admin or basic bookkeeping
* Experience with compliance or audits