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Executive Assistant Office Manager, Stevenage
Client:
Fintellect Recruitment
Location:
Stevenage
Job Category:
Other
-
EU work permit required:
Yes
Job Views:
3
Posted:
04.06.2025
Expiry Date:
19.07.2025
Job Description:
Our Client
Our client is a very early-stage financial services provider operating in the personal finance and business banking space. They plan to launch their business focusing on credit cards, then expand into personal and business current accounts, and eventually apply for a banking license.
They have substantial funding, making this opportunity particularly exciting, surpassing many well-known fintechs at this stage.
The role of the Executive Assistant / Office Manager
The Office Manager/Executive Assistant will organize and coordinate office administration and procedures to ensure efficiency, effectiveness, and safety. They will also provide high-level administrative support to the Managing Director and, occasionally, to the Board of Directors.
* Manage office organization, reception team, IT liaising with support providers, project management, and document security.
* Coordinate calendars, schedule meetings, handle correspondence, and manage HR matters as a liaison between management and staff.
* Perform duties professionally, adhering to policies and guidelines at all times.
Duties & Responsibilities
The duties listed are main responsibilities and may be reviewed or modified as business needs evolve. Training will be provided where appropriate.
Main Duties
* Ensure office operations comply with Health and Safety and GDPR regulations.
* Maintain effective filing systems, implement a Data Management System, and develop procedures for data protection and record management.
* Coordinate with IT support for office hardware/software needs and review special projects.
* Manage the company website and social media accounts, providing regular updates.
* Use the Property Management System (Qube) for reporting and data analysis.
* Manage office supplies and liaise with suppliers.
* Recruit and train office staff, maintain employee records, and propose developmental training.
* Update the Employee Handbook to ensure legislative compliance.
Administrative Duties
* Schedule appointments and meetings, resolve diary conflicts.
* Attend meetings, take minutes, and circulate them.
Skills Required
* Strong organizational and planning skills.
* Excellent communication and interpersonal skills.
* Professional telephone manner.
* High attention to detail and problem-solving skills.
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