Job summary
We are seeking to recruit a highly organised and compassionate individual to provide administrative and regulatory support in the management of gamete and embryo storage in accordance with Human Fertilisation and Embryology Authority (HFEA) regulations and Trust policies. This role plays a vital part in maintaining statutory compliance while supporting patients throughout their fertility journey.
Main duties
* Maintain an effective and compliant bring-forward system ensuring that patients are notified in accordance with the HFEA gamete and embryo storage requirements in advance of their statutory storage expiry dates and within regulatory timeframes. This includes providing sensitive, accurate guidance on options such as extended storage, donation, posthumous use, or research.
* Upholding compliance is vital, as any breach of the statutory storage limits is a criminal offence and contravenes the HFEA licence.
* Manage the storage payment and fee-paying functions within the department.
About us
MFT is one of the largest NHS Trusts in England with a turnover of over £3bn. We\'re creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year. Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 30,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you\'ll benefit from a scale of opportunity that is nothing short of extraordinary. We\'ve also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research, and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022. We\'re proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. We\'re excited to be embarking on our Green Plan which sets out how MFT continues to play its part in making healthcare more sustainable. At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organisation together.
Details
* Date posted: 10 September 2025
* Pay scheme: Agenda for change
* Band: Band 5
* Salary: £31,049 to £37,796 a year per annum (pro rata)
* Contract: Permanent
* Working pattern: Full-time
* Reference number: 349-SMH-7348186-RL4
* Job locations: Old Saint Mary\'s Hospital, Oxford Road, Manchester, M13 9WL
Job responsibilities
To find out more about the key responsibilities and the specific skills and experience you\'ll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. Read the Candidate Essentials Guide that sits with the Job Description and Person Specification to understand the Trust, our benefits and how we care for you before submitting an application.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating, and valuing diversity and eliminating any form of unlawful discrimination across our workforce. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply. If you have any special requirements to help you with your application, email resourcing@mft.nhs.uk.
We\'re looking forward to hearing from you!
Person Specification
Qualifications
* Essential: GCSE or equivalent in English and Maths, grades C/4 or above
* Desirable: Related NVQ level 3 or 4
Skills
* Essential: Excellent computer skills; Ability to learn and work across multiple IT systems; Be able to use own initiative and demonstrate basic independent judgment
* Desirable: Ability to present and explain complex ideas and data to a wider multidisciplinary team
Experience
* Essential: Administrative experience; Experience of data related working and working with Excel; Proven experience of learning complex systems, procedures and/or processes
* Desirable: Excellent knowledge of IT systems, NHS experience related to patient pathways, knowledge of MFT IT systems (Epic/Hive) and Meditex, experience with RTT targets, data quality, medical terminology, and working in a payment-taking role
Disclosure and Barring Service Check: This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and a disclosure check will be required.
Employer details
Employer name: Manchester University NHS Foundation Trust
Address: Old Saint Mary\'s Hospital, Oxford Road, Manchester, M13 9WL
Employer\'s website: mft.nhs.uk/careers
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