Your newpany
You'll be working for a reputable market-leader in the legal sector who is looking for a Personal Assistant based in Edinburgh City Centre. With an aggressive growth plan and the vision to be a better leader in its field.
Your new role
As a passionate and adept individual, your primary responsibility is to manage and execute a range of support tasks. Providing excellent service to both internal and external stakeholders, you will contribute to improving the operation's productivity.
Key Responsibilities
1. Open and close client matters in line with firm procedures, including conflict checks, engagement letters, and coordination with internal teams
2. Conduct Active Matter reviews with fee earners to support billing and invoice payments
3. Manageplex monthly billing: prepare WiP reports, liaise with fee earners and Finance, draft and review invoices
4. Handle ad hoc billing requests; billing system training provided
5. Produce accurate correspondence, documents, and presentations using Word, Excel, PowerPoint, Adobe, and dictation tools
6. Collaborate with WP team when needed; independently create and amend large documents
7. Manage diaries and schedulemitments, including room bookings, catering, IT support, and attendee coordination
8. Oversee email accounts, including partner inboxes and those of absent fee earners; maintain email and file organisation
9. Organise and attend team meetings, manage logistics, take notes, and follow up on action items
10. Resolve invoice queries and manage client purchase orders where applicable
11. Perform filing, scanning, photocopying, and binding tasks
12. Arrange travel and hotel bookings, create itineraries, and process expense claims
13. Maintain and update client and contact information in CMS/Marketing databases
14. Organise team training and other ad-hoc administrative tasks
15. Manage team paper storage, including indexing and off-site archiving
16. Liaise with internal support teams: Finance, Facilities, Reception, Marketing, IT
17. Provide support to the wider PA group across divisions and offices as needed
What you'll need to succeed
To be successful in this highly visible role, you will have:
18. Strong organisational skills and exceptional attention to detail
19. Proven experience as a PA or executive assistant, ideally within the legal sector
20. A solid understanding of legal processes, with the ability to identify when to seek expert input
21. Initiative to proactively gather relevant information andplete tasks efficiently
What you'll get in return
In return for your hard work and dedication, you'll be rewarded with:
22. Pension scheme with flexible contribution options
23. Performance andpany-wide bonus opportunities
24. Generous holiday allowance with options to buy extra days
25. Enhanced family leave policies
26. Life assurance and wellbeing support
27. Cycle to Work and other salary sacrifice schemes
28. Paid volunteering days and charitable giving options
29. Employee referral incentives