Job Title: Executive Assistant to the CEO
Location: Livingston, West Lothian
Salary: Competitve / Market driven salary + benefits (Private medical insurance & performance bonus)
Type: Full-time
The Role
A fast-growing connectivity specialist operating across Starlink, LEO satellite and wider telecommunications solutions is seeking a highly organised and commercially aware Executive Assistant to support the CEO.
The business delivers connectivity solutions globally across enterprise, maritime, broadcast, construction, utilities and mobility sectors, and is scaling rapidly across the UK, Europe and the US.
This is a highly involved Executive Assistant position, suited to someone who can provide structured, proactive support across executive coordination, business operations, planning, meeting management, internal communication, systems and strategic follow-up.
The successful candidate will become a trusted operational support partner to the CEO, helping to improve focus, accountability, business rhythm and execution across the organisation.
This role requires the successful person to be based out of the Livingston office, onsite 5 days a week.
Responsibilities
* Manage and optimise the CEO’s schedule, priorities and focus areas
* Coordinate leadership and operational meetings, capturing actions and following up on key outcomes
* Help structure and coordinate weekly, monthly and quarterly business reviews
* Act as a central coordination point between departments and leadership teams
* Monitor progress against company priorities, KPIs and operational goals
* Follow up with department heads to ensure actions are completed
* Identify blockers, delays or communication gaps and escalate appropriately
* Assist with internal operational planning and execution frameworks
* Help build and maintain executive operating systems, action trackers and structured workflows
* Coordinate action tracking from meetings into structured operational systems
* Support sales strategy execution and commercial planning activity
* Assist in preparation for partner meetings, QBRs, SBRs and strategic presentations
* Support operational setup across new regions and business functions
Requirements
* Highly organised with exceptional attention to detail
* Strong coordination, administration and operational support capability
* Commercially aware with strong business acumen
* Comfortable working in a fast‑paced, high‑growth environment
* Strong communication and stakeholder management skills
* Confident working directly with senior leadership
* Technically capable and comfortable with business systems and AI tools
* Experience with tools such as ClickUp, Planner, Zoho, Teams, CRM systems or similar
* Strong ability to prioritise and manage multiple moving workstreams
* Able to follow up professionally and help maintain accountability across teams
* Excellent written communication and meeting coordination skillsComfortable handling confidential and commercially sensitive information
Ideal Backgrounds
* Executive Assistant to a CEO, Managing Director or senior leadership team
* Business Support or Operations Support
* Strategy and operations support
* Technology operations
* Scaling SME or high‑growth business environments
Personality Traits
* Extremely proactive
* Calm under pressure
* Naturally organised
* Structured thinker
* Commercially intelligent
* High ownership mentality
* Comfortable dealing with senior stakeholders
* Able to simplify complexity into structured action
* Highly trustworthy and discreet
What Success Looks Like
* The CEO becomes significantly more focused on growth and strategy
* Leadership accountability improves across the business
* Meetings become more structured and action-oriented
* Strategic initiatives move faster with clearer ownership
* Operational systems become embedded into day‑to‑day operations
* The business operates with greater clarity, visibility and execution discipline
* Internal communication and coordination improve significantly
This role is designed to evolve alongside the business and offers significant long-term progression potential into broader executive support, operational and strategic responsibilities.
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