Overview
The role can be sited at either location with minimal travelling between locations. The administration function will require regular and close liaison with the finance department located in Aberdeen, and will involve the collation and processing of all purchase invoices and related documents relevant to Perth and Dundee Operations into our Dealer Management System, with ultimate control exercised from within the accounts payable team in Aberdeen.
The role will require reconciliation of supplier statements and coordinating sales ledger receipts whether in the form of cash, credit card, cheque, or automated bank credit, ensuring appropriate remittances are available for each transaction. An element of coordination with the payroll department will be required for new starters and leavers, along with collating and recording attendance records in liaison with the General Manager. General admin support to the General Manager will be required of a varied nature, which may include telephony duties, postage and general filing.
Responsibilities
* Collate and process all purchase invoices and related documents for Perth and Dundee Operations into the Dealer Management System, with control from the Aberdeen accounts payable team.
* Reconcile supplier statements and coordinate sales ledger receipts (cash, credit card, cheque, or automated bank credit) and ensure remittances are available for each transaction.
* Coordinate with the payroll department for new starters and leavers and collate/record attendance in liaison with the General Manager.
Qualifications
* Good organizational skills and proficient use of Microsoft Office products, primarily Outlook, Excel and Word.
* Proactive approach to ensuring smooth operational support for the business units.
Salary and Hours
The salary package will be competitive to the right candidate.
Hours: 37.5 per week – 9-5 as standard but can be arranged to suit.
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