This is a newly created, critical role - not a maintenance position, but a transformation role. We're looking for someone to build processes, take ownership of administration and financial detail, and help take the business to the next level.
You'll provide daily, direct support to the business owner. Over time, you may also take on PA duties such as diary and inbox management. This role will grow and evolve - you should thrive on that.
Key Responsibilities
Financial and Billing Support
Take ownership of QuickBooks
Manage billing and credit control - proactively chasing unpaid invoices
Assist with accounts processingAdministrative, Operational and Process Management
HR duties and onboarding support
Source, draft, and manage NDAs
Convert the current workbook system to an efficient digital system
Chase outstanding documents and client information
Build and implement new office processes to create structure
Answer phones, speak with clients, and represent the company professionally
Proactively look for ways to make operations better
Eventually assist with an office move projectThe Person:
Proactive - you see what needs doing and do it
Attention to detail - critical for billing, NDAs, and processes
Confident and resilient - able to adapt to different personalities and levels
Trustworthy - handling sensitive financial and business information
Agile and pragmatic - you can source solutions and build processes from scratch